Handyman scheduling software that keeps every job, client, and team on track
Spend less time on the phone and more time fixing things. With Koalendar, clients book jobs online in seconds, you stay organized, and everyone knows exactly when to expect you.
Trusted by home repair pros, property managers, and maintenance teams who keep things running smoothly
Book handyman jobs anytime, from anywhere
Stop juggling calls and texts. With Koalendar’s handyman appointment scheduling software, clients can book repair jobs instantly online. Add your services, set durations, and confirm jobs automatically—so your calendar fills up while you work.
- 24/7 online booking for new and repeat clients
- Display a service list with job durations
- Automatic confirmations and drive-time buffers
- Instant sync with Google, Outlook, or iCloud calendars
Stay organized across every property and client
From same-day repair calls to scheduled maintenance visits, manage everything in one clear view. Create arrival windows for clearer expectations, track property manager repair bookings, and avoid overlapping jobs.
- Unified dashboard for all appointments
- Easy rescheduling for emergency repairs
- Automatic drive-time buffers between jobs
- Real-time notifications for new or changed bookings
Simplify client communication and estimates
Cut down on back-and-forth emails. Clients receive automated confirmation emails, reminders, and follow-ups. Collect photos or notes before each visit, and even include links for clients to approve estimates online.
- Automated confirmation and reminder emails
- Collect photos, notes, or repair details via forms
- Include estimate approval or payment links
- Branded notifications that build trust
Run a professional, reliable repair business
Whether you’re a solo handyman or managing a team, Koalendar helps you deliver a seamless customer experience. From commercial handyman appointment software to home repair scheduling software, everything stays organized under one roof.
- Multiple invitees or team members per booking
- Sync tools like Zoom, Gmail, and Stripe for payments
- Recurring maintenance visits made easy
- Flexible booking rules for same-day or recurring jobs
Testimonials
Handymen ❤️ Koalendar
See how contractors, maintenance pros, and repair specialists use Koalendar to book more jobs, save time, and look more professional.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your handyman business needs in one simple tool
Built for home repair pros, property managers, and maintenance teams
- Create pages for plumbing, electrical, or home maintenance jobs. Add service lists with job durations so clients choose exactly what they need.
- Keep clients updated with automated emails or texts for confirmations, reminders, and arrival windows—no manual follow-up required.
- Add drive-time buffers to prevent overlapping jobs and ensure realistic arrival times between sites.
- Add custom intake forms to capture job details, photos, or file uploads before the appointment—saving you time onsite.
- Use Stripe integration to securely accept payments or deposits during booking for faster, cash-free transactions.
- Integrate with Google Calendar, Outlook, Zoom, Gmail, and hundreds more via Zapier—keeping all your scheduling in one place.
- Offer fixed or flexible hours, enable same-day bookings, or limit your availability based on workload or holidays.
- Assign jobs to specific team members, use round-robin scheduling, or host collective repair sessions for multi-unit properties.
- Add your logo, customize colors, and send emails from your business address to make every client interaction feel professional.
- Track bookings, cancellations, and peak demand times to optimize your schedule and grow your handyman business faster.
Service-based booking pages
Automated confirmations and reminders
Buffer times between appointments
Collect repair details before you arrive
Collect deposits or payments online
Sync with your favorite tools
Custom availability and same-day bookings
Team scheduling made simple
Professional branding and confirmations
Analytics and insights
Integrations
Connect your handyman appointment system with tools you already use
Sync your handyman online booking software with Google Calendar, Zoom, Gmail, Stripe, and hundreds more through Zapier—so your scheduling, payments, and communication stay perfectly connected.
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Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Handyman scheduling software is a digital tool that helps repair professionals manage appointments, client communication, and team schedules. It includes online booking pages, calendar sync, automated confirmations, and payment options—all designed to simplify your day and reduce admin work.
Yes. Koalendar lets you invite teammates, assign jobs, and even use round-robin scheduling so each technician gets bookings fairly. Perfect for property maintenance teams or commercial repair businesses managing multiple locations.
Yes. With Stripe integration, you can add payment or estimate approval links directly to your booking confirmations. Clients can approve and pay before you arrive—saving time and ensuring commitment.
Absolutely. You can customize buffer times between jobs to account for travel, and even include arrival windows in confirmation emails to set clearer expectations with clients.
Yes! Koalendar’s free plan includes unlimited booking pages, calendar sync, and automated confirmations—perfect for solo handymen. When you’re ready for advanced features like branding, payments, or team scheduling, you can upgrade anytime.
Handyman scheduling software made simple
Start free with Koalendar’s handyman appointment scheduling software and make it easy for clients to book, confirm, and pay—so you can focus on the work that matters.
Start free today!