Scheduling software for plumbers to organize jobs, save time, and grow your business
Keep your plumbing business flowing smoothly with Koalendar’s simple, reliable plumber scheduling software. Book jobs, track technicians, and send automatic reminders — all from one place.
From emergency call-outs to routine maintenance, plumbing businesses trust Koalendar for effortless job scheduling.
Book more plumbing jobs — anytime, anywhere
Stop juggling calls and texts to book appointments. With our plumber scheduling software, customers can book online 24/7 from any device. Koalendar automatically updates your calendar so you can fill more service slots and respond faster to urgent jobs.
- 24/7 online plumbing appointment scheduling software
- Instant confirmations reduce no-shows
- Syncs with Google, Outlook, and iCloud calendars
- Accepts bookings from your website or social media
Automate reminders and updates for every job
No more missed appointments or confused customers. Automated text and email reminders keep clients in the loop while real-time updates notify your team about new or changed bookings. Better utilization of technician time means fewer gaps and more revenue.
- Automatic SMS and email reminders
- Real-time notifications for new bookings
- Custom follow-ups and branded confirmations
- Easy rescheduling for customers
Simplify your plumbing dispatch and job tracking
Assign the right technician to the right job without guesswork. Koalendar’s plumbing job scheduling keeps your team organized with color-coded calendars, location details, and mobile access. Use it as your plumbing dispatch software to manage emergency call-outs and recurring maintenance plans effortlessly.
- Assign jobs by technician, zone, or expertise
- Track upcoming, in-progress, and completed tasks
- Mobile access for technicians in the field
- Quickly adapt to cancellations or urgent requests
Custom booking forms and payments built right in
Collect job details before arriving on-site — from the issue description to property photos. Accept payments through Stripe and generate invoices automatically. This scheduling software for plumbing service business helps you save time, reduce admin, and deliver faster service with fewer back-and-forth calls.
- Custom intake forms for service details
- Accept payments securely online (Stripe)
- Attach files or photos of plumbing issues
- Automated confirmations and invoices
Testimonials
Plumbers ❤️ Koalendar
See how plumbing businesses and service pros are saving hours every week with easier job scheduling, quicker response times, and happier customers.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything plumbers need in one easy tool
Built for plumbing businesses — from single pros to growing teams.
- Plan jobs efficiently and reduce travel time with route optimization. Schedule recurring maintenance or emergency calls with ease, helping your team stay organized on the go.
- Handle last-minute changes without stress. Customers can reschedule appointments themselves, and your calendar updates instantly — keeping your plumbing schedule organized and conflict-free.
- Send personalized text and email updates so customers always know when you’re on your way — boosting satisfaction and quicker response times.
- Collect deposits or full payments with Stripe. Generate receipts automatically so you can focus on the job, not the paperwork.
- Create separate booking links for installation, repair, or maintenance. Each page can include forms, prices, and technician assignments.
- Connect Koalendar with Google Calendar, Outlook, Zoom, Stripe, and hundreds of apps via Zapier. Keep your plumbing appointment scheduling software fully in sync.
- Assign jobs by area, skill, or rotation with round-robin booking. Easily scale scheduling as business grows and add new technicians anytime.
- Access, update, and confirm jobs directly from your phone or tablet. Perfect for technicians working in the field or on emergency call-outs.
- Add intake questions or allow customers to upload photos before a visit. Helps diagnose issues faster and improves job prep time.
- Keep customer data safe with password-protected booking pages and secure Stripe transactions.
Smart route and job scheduling
Easy rescheduling and job management
Automated reminders and customer notifications
Online payments and invoicing
Customizable booking pages
Integrate with tools you already use
Team and territory management
Mobile-friendly for field teams
Custom forms and file uploads
Privacy and security built-in
Integrations
Sync your plumbing business booking software with tools you already use
Connect Koalendar with Google Calendar, Outlook, Zoom, Stripe, and hundreds more via Zapier — keeping job scheduling, payments, and communication perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Scheduling software for plumbers is a digital tool that helps manage appointments, track technicians, and automate job scheduling. With Koalendar, you can create online booking pages, sync your calendar, send reminders, and collect payments — all designed to fill more service slots and improve response times.
Yes. Koalendar’s plumber job scheduling system lets you assign jobs by technician, location, or skill. You can even track availability in real-time and automatically distribute new bookings using round-robin logic for better utilization of technician time.
Absolutely. You can easily embed your Koalendar plumbing appointment scheduling software on your website, Facebook page, or Google Business Profile so customers can book without leaving the page.
Yes. You can enable same-day or urgent booking options for emergency call-outs. Customers can choose a time that fits, and your technicians get instant notifications so you can respond quicker and keep operations smooth.
Yes. With built-in Stripe integration, you can collect deposits or full payments when customers book. It’s secure, simple, and helps reduce no-shows while improving cash flow.
Yes. Koalendar offers a free plan that includes unlimited bookings, calendar sync, and automated reminders — perfect for individual plumbers or small teams. Upgrade anytime for advanced features like online payments, branding, and advanced automations.
Scheduling software for plumbers made simple
From solo plumbers to growing service teams, Koalendar makes booking, dispatching, and managing jobs effortless — so you can focus on great service, not admin.
Start free today!