What is childcare scheduling software?

Childcare scheduling software helps daycare centers, babysitters, and nanny agencies manage bookings, staff schedules, and parent communication. It includes tools like online booking pages, calendar syncing, and automated reminders to reduce admin work and avoid double-bookings.

Can parents book and pay online?

Yes. Parents can easily reserve childcare slots, pay securely online, and receive instant confirmations. Koalendar’s childcare scheduling system integrates with Stripe and PayPal for seamless payments.

Can I use this for drop-in or after-school programs?

Absolutely. Whether it’s drop-in childcare, after-school care, or recurring babysitter sessions, Koalendar’s flexible booking options adapt to your needs.

Is Koalendar suitable for nanny agencies or childminders?

Yes. Our childcare appointment scheduling software is perfect for agencies managing multiple caregivers or for independent childminders. You can assign caregivers, set limits, and sync calendars to stay coordinated.

Does the childcare calendar app send reminders to parents?

Yes. Parents automatically receive confirmation and reminder emails or texts, helping ensure timely drop-offs and pickups while reducing no-shows.

Is there a free plan available?

Yes. Koalendar offers a free plan forever, with unlimited booking pages, integrations, and automated reminders. You can upgrade anytime for advanced features like branding, payments, and team management.

Industries /Koalendar for Childcare

Rated 4.9/5 with 808 reviews on

Childcare scheduling software that keeps your day organized and parents happy

Simplify your childcare scheduling system so parents, staff, and caregivers stay perfectly in sync — from daycare bookings to after-school care.

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No credit card required · Free plan forever

Trusted by daycare centers, babysitters, and childcare providers who want easy, reliable scheduling every day

Try an interactive demo of a childcare enrollment booking page and walk through the full scheduling flow.

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Let parents book childcare anytime, from anywhere

Forget endless phone calls or back-and-forth messages. With our childcare scheduling software, parents can instantly book drop-in care, after-school sessions, or recurring childcare slots online — anytime, from any device.

24/7 self-service booking on any device
Instant confirmations reduce confusion
Perfect for daycare centers and nanny agencies
Fewer calls, more time caring for kids

Let parents book online

Stay prepared with custom forms and reminders

No more last-minute paperwork. Collect essential details like allergies, nap schedules, or emergency contacts directly in your booking form. Automatic reminders ensure parents never miss a drop-off or pickup.

Custom intake forms for child info and preferences
File uploads for medical notes or permission slips
Automated email & SMS reminders
Follow-ups and confirmations sent automatically

Collect child details upfront

Coordinate caregivers, classes, and shifts easily

Manage your entire childcare team with ease. Assign caregivers, plan recurring care sessions, and prevent double-bookings with synced calendars and clear shift visibility.

Assign staff to bookings or age groups
View and manage recurring childcare services
Sync schedules across caregivers’ calendars
Avoid overlaps and last-minute changes

Coordinate team availability

Reduce no-shows and boost attendance

Automatic reminders and confirmations help parents stay on top of every drop-off, pickup, and special session. Keep your daycare running efficiently while maintaining strong parent communication.

Automated reminders for sessions and pickups
Smart time zone detection for traveling parents
Branded confirmations build trust
Fewer missed appointments, happier families

Send automatic reminders

Testimonials

Childcare providers ❤️ Koalendar

From daycare centers to nanny agencies, discover how childcare professionals save time and simplify bookings with Koalendar.

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

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Everything childcare providers need in one place

Powerful yet simple childcare calendar app to manage parents, staff, and schedules.

Custom booking pages for each childcare service

Create unique booking links for daycare slots, after-school programs, or babysitting services. Parents see real-time availability and book in seconds.

Assign caregivers and manage shifts

Use our childcare scheduling system to assign caregivers, manage daily rosters, and balance workloads — ideal for childcare centres and nanny agencies.

Automate reminders and follow-ups

Reduce no-shows with branded confirmations, automated reminders, and follow-up messages after each childcare session.

Collect essential child details securely

Parents can upload documents, share medical info, or note allergies using secure booking forms. Everything stays organized and private.

Sync calendars across your childcare team

Connect Google, Outlook, or iCloud calendars to prevent double-bookings and keep all caregivers aligned in real time.

Accept payments online with ease

Collect childcare fees instantly with Stripe or PayPal — no commissions, no hassle. Ideal for hourly or per-session payments.

Flexible scheduling for recurring services

Handle ongoing childcare, drop-in days, or overnight stays with recurring booking options and clear calendar visibility.

Embed your booking page on your website

Let parents book directly from your daycare or babysitting website. Works seamlessly on mobile or desktop.

Privacy-first for parent and child data

Secure sensitive information with password-protected booking pages and data privacy features built for childcare professionals.

Analytics and insights at a glance

Track bookings, attendance, and parent engagement with integrated Google Analytics and Meta Pixel support.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Childcare scheduling software for every budget

Generous plans. Essential features. Unbeatable value.

Free forever

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Teams

Sync your childcare calendar app with tools you already use

Connect seamlessly to Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier to keep scheduling, communication, and payments in sync.

Explore all integrations

Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

: Childcare scheduling software helps daycare centers, babysitters, and nanny agencies manage bookings, staff schedules, and parent communication. It includes tools like online booking pages, calendar syncing, and automated reminders to reduce admin work and avoid double-bookings.
: Yes. Parents can easily reserve childcare slots, pay securely online, and receive instant confirmations. Koalendar’s childcare scheduling system integrates with Stripe and PayPal for seamless payments.
: Absolutely. Whether it’s drop-in childcare, after-school care, or recurring babysitter sessions, Koalendar’s flexible booking options adapt to your needs.
: Yes. Our childcare appointment scheduling software is perfect for agencies managing multiple caregivers or for independent childminders. You can assign caregivers, set limits, and sync calendars to stay coordinated.
: Yes. Parents automatically receive confirmation and reminder emails or texts, helping ensure timely drop-offs and pickups while reducing no-shows.
: Yes. Koalendar offers a free plan forever, with unlimited booking pages, integrations, and automated reminders. You can upgrade anytime for advanced features like branding, payments, and team management.