Childcare scheduling software that keeps your day organized and parents happy
Simplify your childcare scheduling system so parents, staff, and caregivers stay perfectly in sync — from daycare bookings to after-school care.
Trusted by daycare centers, babysitters, and childcare providers who want easy, reliable scheduling every day
Let parents book childcare anytime, from anywhere
Forget endless phone calls or back-and-forth messages. With our childcare scheduling software, parents can instantly book drop-in care, after-school sessions, or recurring childcare slots online — anytime, from any device.
- 24/7 self-service booking on any device
- Instant confirmations reduce confusion
- Perfect for daycare centers and nanny agencies
- Fewer calls, more time caring for kids
Stay prepared with custom forms and reminders
No more last-minute paperwork. Collect essential details like allergies, nap schedules, or emergency contacts directly in your booking form. Automatic reminders ensure parents never miss a drop-off or pickup.
- Custom intake forms for child info and preferences
- File uploads for medical notes or permission slips
- Automated email & SMS reminders
- Follow-ups and confirmations sent automatically
Coordinate caregivers, classes, and shifts easily
Manage your entire childcare team with ease. Assign caregivers, plan recurring care sessions, and prevent double-bookings with synced calendars and clear shift visibility.
- Assign staff to bookings or age groups
- View and manage recurring childcare services
- Sync schedules across caregivers’ calendars
- Avoid overlaps and last-minute changes
Reduce no-shows and boost attendance
Automatic reminders and confirmations help parents stay on top of every drop-off, pickup, and special session. Keep your daycare running efficiently while maintaining strong parent communication.
- Automated reminders for sessions and pickups
- Smart time zone detection for traveling parents
- Branded confirmations build trust
- Fewer missed appointments, happier families
Testimonials
Childcare providers ❤️ Koalendar
From daycare centers to nanny agencies, discover how childcare professionals save time and simplify bookings with Koalendar.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything childcare providers need in one place
Powerful yet simple childcare calendar app to manage parents, staff, and schedules.
- Create unique booking links for daycare slots, after-school programs, or babysitting services. Parents see real-time availability and book in seconds.
- Use our childcare scheduling system to assign caregivers, manage daily rosters, and balance workloads — ideal for childcare centres and nanny agencies.
- Reduce no-shows with branded confirmations, automated reminders, and follow-up messages after each childcare session.
- Parents can upload documents, share medical info, or note allergies using secure booking forms. Everything stays organized and private.
- Connect Google, Outlook, or iCloud calendars to prevent double-bookings and keep all caregivers aligned in real time.
- Collect childcare fees instantly with Stripe or PayPal — no commissions, no hassle. Ideal for hourly or per-session payments.
- Handle ongoing childcare, drop-in days, or overnight stays with recurring booking options and clear calendar visibility.
- Let parents book directly from your daycare or babysitting website. Works seamlessly on mobile or desktop.
- Secure sensitive information with password-protected booking pages and data privacy features built for childcare professionals.
- Track bookings, attendance, and parent engagement with integrated Google Analytics and Meta Pixel support.
Custom booking pages for each childcare service
Assign caregivers and manage shifts
Automate reminders and follow-ups
Collect essential child details securely
Sync calendars across your childcare team
Accept payments online with ease
Flexible scheduling for recurring services
Embed your booking page on your website
Privacy-first for parent and child data
Analytics and insights at a glance
Integrations
Sync your childcare calendar app with tools you already use
Connect seamlessly to Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier to keep scheduling, communication, and payments in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Childcare scheduling software helps daycare centers, babysitters, and nanny agencies manage bookings, staff schedules, and parent communication. It includes tools like online booking pages, calendar syncing, and automated reminders to reduce admin work and avoid double-bookings.
Yes. Parents can easily reserve childcare slots, pay securely online, and receive instant confirmations. Koalendar’s childcare scheduling system integrates with Stripe and PayPal for seamless payments.
Absolutely. Whether it’s drop-in childcare, after-school care, or recurring babysitter sessions, Koalendar’s flexible booking options adapt to your needs.
Yes. Our childcare appointment scheduling software is perfect for agencies managing multiple caregivers or for independent childminders. You can assign caregivers, set limits, and sync calendars to stay coordinated.
Yes. Parents automatically receive confirmation and reminder emails or texts, helping ensure timely drop-offs and pickups while reducing no-shows.
Yes. Koalendar offers a free plan forever, with unlimited booking pages, integrations, and automated reminders. You can upgrade anytime for advanced features like branding, payments, and team management.
Childcare scheduling software made simple
From daycare centers to babysitters, start free with Koalendar’s childcare calendar app that saves time and builds parent trust.
Start free today!