Automotive scheduling software for repair shops and fleet maintenance
Keep your bays full and your calendar organized with easy online booking, automatic reminders, and instant sync across all your team’s calendars.
Trusted by independent auto repair shops and fleet maintenance teams to keep operations running smoothly
Book repair and maintenance jobs anytime
Stop juggling phone calls and walk-ins. With Koalendar’s automotive scheduling software, customers can book oil changes, diagnostics, or fleet servicing anytime from your website or phone. Every booking syncs automatically with your calendar so your day runs like clockwork.
- 24/7 online booking for customers and fleet managers
- Automatic calendar sync to prevent double-booking
- Custom booking durations for different services
- Works on mobile, tablet, and desktop
Boost attendance and reduce no-shows
No more wasted bays or missed jobs. Automated confirmations and reminders keep every customer and technician on schedule. Koalendar’s smart notifications help shops minimize downtime and maximize every appointment slot.
- Email and SMS reminders reduce no-shows
- Easy rescheduling and cancellation links
- Automatic updates for customers and staff
- Smart time zone detection for fleet teams
Custom intake forms and job prep made easy
Collect vehicle details, diagnostic information, or service notes before appointments start. With our automotive service scheduling software, technicians know exactly what to expect when a car arrives, saving time and avoiding miscommunication.
- Custom intake forms for each service type
- Ask diagnostic questions during booking
- Attach files or images for repair details
- Automatic reminders for upcoming jobs
Simplify daily operations and fleet maintenance
Whether you manage a small auto shop or a full maintenance fleet, Koalendar helps you stay organized. Manage recurring services, assign technicians, and keep every bay running at full capacity—all from one intuitive dashboard.
- View and manage daily repair schedules
- Recurring maintenance scheduling for fleets
- Assign technicians or bays automatically
- Track all appointments in one shared calendar
Testimonials
Auto professionals ❤️ Koalendar
See how mechanics and fleet managers simplify scheduling, reduce downtime, and keep every service appointment on track with Koalendar.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your repair shop or fleet team needs
Built for automotive service scheduling — from individual jobs to full fleet maintenance.
- Connect your calendars, payments, and communication tools in one place. Sync with Google, Outlook, Zoom, Stripe, and hundreds more through Zapier and webhooks.
- Create separate booking links for oil changes, inspections, diagnostics, and more. Show real-time availability and let customers choose a time that fits their schedule.
- Send branded confirmations, reminders, and follow-ups so every customer shows up ready for service—no manual texting or calling required.
- Use custom forms to capture vehicle info, VIN, service needs, and even upload images. Great for diagnostics, collision prep, or fleet reporting.
- Automate recurring maintenance appointments for fleets or long-term clients. Easily manage multiple vehicles and recurring jobs from a single dashboard.
- Add Koalendar’s booking widget directly to your website, so customers can schedule without leaving your page. Works with WordPress, Wix, Squarespace, and Shopify.
- Use round-robin or collective scheduling to automatically assign technicians and manage bay availability with smart capacity management.
- Protect customer and vehicle information with password-protected booking pages and secure payment collection through Stripe.
- Koalendar automatically detects each customer’s time zone and preferred language, ensuring appointment times, reminders, and notifications are always clear—no confusion, no missed bookings.
- Collect deposits or full payments during booking using Stripe. Perfect for diagnostics, custom jobs, or pre-paid fleet maintenance packages.
Integrate with the tools you already use
Customize your booking pages for every service
Automate confirmations and reminders
Collect diagnostic details before appointments
Recurring and fleet maintenance scheduling
Embed booking widget on your auto repair website
Assign technicians and manage capacity
Secure and private scheduling
Smart time zone & language detection
Accept payments upfront
Integrations
Sync your automotive service scheduling software with your favorite tools
Connect Koalendar to Google Calendar, Zoom, Stripe, and hundreds more through Zapier. Keep your scheduling, communications, and payments perfectly aligned.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Automotive scheduling software helps auto repair shops and fleet managers organize service appointments, reduce no-shows, and keep bays full. With online booking, calendar sync, and automated reminders, it streamlines every aspect of your service workflow.
Yes. Koalendar works perfectly for recurring maintenance and multi-vehicle service management. Fleet managers can schedule diagnostic checks, oil changes, or inspections in bulk, with automatic reminders for every appointment.
Yes. You can embed Koalendar’s booking widget on your website so customers can book directly without calling or emailing. It’s easy to install on WordPress, Wix, or any website builder.
Yes. You can customize your booking form to ask diagnostic questions or request details about the vehicle. This helps your technicians prepare parts, tools, and time accurately before each appointment.
Yes. Koalendar offers a free plan with unlimited booking pages, integrations with Google Calendar, and automatic reminders. You can upgrade anytime to unlock advanced features like branding, payments, or SMS notifications.
Automotive scheduling software that keeps your shop running smoothly
From independent garages to fleet maintenance teams, start free with Koalendar and simplify every service appointment with one powerful tool.
Start free today!