What is automotive scheduling software?

Automotive scheduling software helps auto repair shops and fleet managers organize service appointments, reduce no-shows, and keep bays full. With online booking, calendar sync, and automated reminders, it streamlines every aspect of your service workflow.

Can I use Koalendar for fleet maintenance scheduling?

Yes. Koalendar works perfectly for recurring maintenance and multi-vehicle service management. Fleet managers can schedule diagnostic checks, oil changes, or inspections in bulk, with automatic reminders for every appointment.

Can I embed the booking widget on my auto repair website?

Yes. You can embed Koalendar’s booking widget on your website so customers can book directly without calling or emailing. It’s easy to install on WordPress, Wix, or any website builder.

Can I collect diagnostic questions during booking?

Yes. You can customize your booking form to ask diagnostic questions or request details about the vehicle. This helps your technicians prepare parts, tools, and time accurately before each appointment.

Is there a free plan for automotive businesses?

Yes. Koalendar offers a free plan with unlimited booking pages, integrations with Google Calendar, and automatic reminders. You can upgrade anytime to unlock advanced features like branding, payments, or SMS notifications.

Industries /Koalendar for Automotive

Rated 4.9/5 with 808 reviews on

Automotive scheduling software for repair shops and fleet maintenance

Keep your bays full and your calendar organized with easy online booking, automatic reminders, and instant sync across all your team’s calendars.

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Trusted by independent auto repair shops and fleet maintenance teams to keep operations running smoothly

Try an interactive demo of an auto shop appointment booking page and walk through the full scheduling flow.

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Book repair and maintenance jobs anytime

Stop juggling phone calls and walk-ins. With Koalendar’s automotive scheduling software, customers can book oil changes, diagnostics, or fleet servicing anytime from your website or phone. Every booking syncs automatically with your calendar so your day runs like clockwork.

24/7 online booking for customers and fleet managers
Automatic calendar sync to prevent double-booking
Custom booking durations for different services
Works on mobile, tablet, and desktop

Let customers book online

Boost attendance and reduce no-shows

No more wasted bays or missed jobs. Automated confirmations and reminders keep every customer and technician on schedule. Koalendar’s smart notifications help shops minimize downtime and maximize every appointment slot.

Email and SMS reminders reduce no-shows
Easy rescheduling and cancellation links
Automatic updates for customers and staff
Smart time zone detection for fleet teams

Send automatic reminders

Custom intake forms and job prep made easy

Collect vehicle details, diagnostic information, or service notes before appointments start. With our automotive service scheduling software, technicians know exactly what to expect when a car arrives, saving time and avoiding miscommunication.

Custom intake forms for each service type
Ask diagnostic questions during booking
Attach files or images for repair details
Automatic reminders for upcoming jobs

Collect vehicle details upfront

automotive service appointment scheduling software

Simplify daily operations and fleet maintenance

Whether you manage a small auto shop or a full maintenance fleet, Koalendar helps you stay organized. Manage recurring services, assign technicians, and keep every bay running at full capacity—all from one intuitive dashboard.

View and manage daily repair schedules
Recurring maintenance scheduling for fleets
Assign technicians or bays automatically
Track all appointments in one shared calendar

Coordinate team availability

Testimonials

Auto professionals ❤️ Koalendar

See how mechanics and fleet managers simplify scheduling, reduce downtime, and keep every service appointment on track with Koalendar.

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

Everything your repair shop or fleet team needs

Built for automotive service scheduling — from individual jobs to full fleet maintenance.

Integrate with the tools you already use

Connect your calendars, payments, and communication tools in one place. Sync with Google, Outlook, Zoom, Stripe, and hundreds more through Zapier and webhooks.

Customize your booking pages for every service

Create separate booking links for oil changes, inspections, diagnostics, and more. Show real-time availability and let customers choose a time that fits their schedule.

Automate confirmations and reminders

Send branded confirmations, reminders, and follow-ups so every customer shows up ready for service—no manual texting or calling required.

Collect diagnostic details before appointments

Use custom forms to capture vehicle info, VIN, service needs, and even upload images. Great for diagnostics, collision prep, or fleet reporting.

Recurring and fleet maintenance scheduling

Automate recurring maintenance appointments for fleets or long-term clients. Easily manage multiple vehicles and recurring jobs from a single dashboard.

Embed booking widget on your auto repair website

Add Koalendar’s booking widget directly to your website, so customers can schedule without leaving your page. Works with WordPress, Wix, Squarespace, and Shopify.

Assign technicians and manage capacity

Use round-robin or collective scheduling to automatically assign technicians and manage bay availability with smart capacity management.

Secure and private scheduling

Protect customer and vehicle information with password-protected booking pages and secure payment collection through Stripe.

Smart time zone & language detection

Koalendar automatically detects each customer’s time zone and preferred language, ensuring appointment times, reminders, and notifications are always clear—no confusion, no missed bookings.

Accept payments upfront

Collect deposits or full payments during booking using Stripe. Perfect for diagnostics, custom jobs, or pre-paid fleet maintenance packages.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Automotive scheduling software for every garage and fleet

Generous plans. Essential features. Unbeatable value.

Free forever

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Sync your automotive service scheduling software with your favorite tools

Connect Koalendar to Google Calendar, Zoom, Stripe, and hundreds more through Zapier. Keep your scheduling, communications, and payments perfectly aligned.

Explore all integrations

Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

: Automotive scheduling software helps auto repair shops and fleet managers organize service appointments, reduce no-shows, and keep bays full. With online booking, calendar sync, and automated reminders, it streamlines every aspect of your service workflow.
: Yes. Koalendar works perfectly for recurring maintenance and multi-vehicle service management. Fleet managers can schedule diagnostic checks, oil changes, or inspections in bulk, with automatic reminders for every appointment.
: Yes. You can embed Koalendar’s booking widget on your website so customers can book directly without calling or emailing. It’s easy to install on WordPress, Wix, or any website builder.
: Yes. You can customize your booking form to ask diagnostic questions or request details about the vehicle. This helps your technicians prepare parts, tools, and time accurately before each appointment.
: Yes. Koalendar offers a free plan with unlimited booking pages, integrations with Google Calendar, and automatic reminders. You can upgrade anytime to unlock advanced features like branding, payments, or SMS notifications.

Tips to optimize your auto repair scheduling

Learn how to simplify your shop’s calendar, reduce downtime, and keep fleet maintenance organized with practical strategies for busy automotive teams.