Coworking booking software for desks, rooms, and open spaces
Our coworking scheduling software helps you manage hot desk and meeting room booking. Availability comes from your calendar, so nothing gets booked twice.
Booking software for coworking spaces of all sizes with simple, stress-free scheduling
Let members book anytime with real-time availability
Stop juggling too many email booking requests. With our coworking space booking software, members see real-time space availability and reserve desks or rooms in seconds. Calendar sync keeps everything aligned so you never deal with overbooked workspaces again.
- 24/7 self-service booking from any device
- Automatic sync with Google, Outlook, or iCloud
- Prevent double bookings across desks and rooms
- Instant confirmations and calendar invites
Collect details, files, and payments upfront
Customize your intake forms to capture company name, team size, or equipment needs. Accept payments for meeting rooms, day passes, or recurring desk plans directly at checkout. Everything is organized before members walk through the door.
- Custom booking forms with file uploads
- Automated email and SMS reminders
- Secure online payments with 20+ methods
- Coupons and promo codes for promotions
One coworking booking system
Manage desk and room scheduling software in one clear dashboard. Offer fixed or flexible durations, allow bookers to choose their preferred location, and enable recurring scheduling for weekly or monthly plans.
- Let members choose duration and location
- Enable multiple bookings at once
- Support recurring reservations
- Export bookings to CSV for reporting
Fewer no-shows, fewer empty desks
Automatic confirmations, reminders, and follow-ups keep your community engaged. Whether it is hot desk and meeting room booking or events with multiple invitees, everyone receives updates so your space runs smoothly.
- Email and SMS reminders
- Multiple invitees per booking
- Branded confirmations and follow-ups
- Smart time zone detection for global teams
Testimonials
Coworking spaces ❤️ Koalendar
See how operators simplify reservations, optimize shared space use, and deliver a better member experience with Koalendar.
Built for coworking operators
Everything in one coworking space booking system
Round robin distribution for shared resources
Automatically distribute bookings across available desks, rooms, or staff using round robin logic to balance usage.
Multi-location booking control
Let members select their preferred branch and manage availability across all locations from one dashboard.
Recurring and bulk bookings
Enable recurring scheduling for long-term members and allow multiple bookings at once for faster space scheduling.
Accept secure online payments
Connect Stripe to collect payments for day passes, room rentals, and memberships without commission.
Approval workflow for reservations
Review and approve bookings before confirmation when needed, perfect for shared lab space reservations or high-demand rooms.
Embed on your website
Add your booking page to your site so members reserve without leaving it.
Detailed analytics and exports
Track booking activity and export data to CSV for reporting.
Calendar and video integrations
Sync with Google, Outlook, or Apple calendars and connect Zoom or Google Meet for hybrid meetings.
Team roles and permissions
Assign roles to staff, manage resources, and keep control over who can edit bookings or settings.
Integrations
Connect your coworking scheduling software with tools you already use
Integrate with Google Calendar, Outlook, Zoom, Stripe, Zapier, and more to automate workflows, collect payments, and keep your shared space booking system perfectly in sync.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
It's the layer that lets members reserve a desk or a room without messaging you. You publish each resource as a booking page with its own availability, members pick a slot, and the reservation lands on your calendar and theirs.
Each desk or room has its own booking page tied to a calendar. Koalendar hides any time already taken and removes a slot the moment someone books it. Buffers and booking windows let you set turnaround between reservations.
Yes, on the free plan. Connect Google, Outlook or Apple calendars and availability updates automatically. Confirmation emails go out as soon as a member books, with the reservation details and a reschedule link.
Yes, for anything that needs one. Koalendar creates the Zoom, Google Meet or Microsoft Teams link and puts it in the confirmation. For a physical desk or room, add the address and access instructions to the booking page instead.
Yes. Members can take several dates in one go, and recurring bookings cover weekly desks, monthly offices and standing team meetings. Set the pattern on the booking page and the slots hold for the whole run.
Yes, on Pro. Connect Stripe and members pay at checkout for day passes, room hire or recurring desk plans. Price per hour, per service or per attendee, and apply coupon codes when you run a promotion.
Yes. Members pick their location before they pick a time, and you keep availability, resources and reporting for every site in one place.
Yes. Paste the embed code into your site and members reserve without leaving it. The same code works in WordPress, Wix and Squarespace, and it resizes for mobile.
Smart tips for running a thriving coworking space
Learn how to optimize shared space use, improve member experience, manage hot desk and meeting room booking, and scale your coworking operations with confidence.
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Run your coworking space without the scheduling stress
Start free with Koalendar’s coworking space booking software and give your members a faster, simpler way to reserve desks and rooms.
Start free today
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