Coworking space booking software for desks, rooms, and shared spaces
Run your coworking hub without the chaos. Our coworking scheduling software helps you manage hot desk and meeting room booking, prevent overbooked workspaces, and give members real-time space availability across one or multiple locations.
From boutique coworking hubs to multi-location workspace operators, teams rely on simple, stress-free scheduling
Let members book anytime with real-time availability
Stop juggling too many email booking requests. With our coworking space booking software, members see real-time space availability and reserve desks or rooms in seconds. Calendar sync keeps everything aligned so you never deal with overbooked workspaces again.
- 24/7 self-service booking from any device
- Automatic sync with Google, Outlook, or iCloud
- Prevent double bookings across desks and rooms
- Instant confirmations and calendar invites
Collect details, files, and payments upfront
Customize your intake forms to capture company name, team size, or equipment needs. Accept payments for meeting rooms, day passes, or recurring desk plans directly at checkout. Everything is organized before members walk through the door.
- Custom booking forms with file uploads
- Automated email and SMS reminders
- Secure online payments with 20+ methods
- Coupons and promo codes for promotions
Clear scheduling for desks, rooms, and teams
Manage desk and room scheduling software in one clear dashboard. Offer fixed or flexible durations, allow bookers to choose their preferred location, and enable recurring scheduling for weekly or monthly plans.
- Let members choose duration and location
- Enable multiple bookings at once
- Support recurring reservations
- Export bookings to CSV for reporting
Boost attendance and reduce no-shows
Automatic confirmations, reminders, and follow-ups keep your community engaged. Whether it is hot desk and meeting room booking or events with multiple invitees, everyone receives updates so your space runs smoothly.
- Email and SMS reminders
- Multiple invitees per booking
- Branded confirmations and follow-ups
- Smart time zone detection for global teams
Testimonials
Coworking spaces ❤️ Koalendar
See how operators simplify reservations, optimize shared space use, and deliver a better member experience with Koalendar.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything you need to run your coworking space
A powerful coworking space management software in one simple platform.
Create booking pages for every desk, room, or service
Set up dedicated booking pages for hot desks, private offices, meeting rooms, or events. Assign resources and control availability with a flexible workspace reservation and scheduling system.
Round robin distribution for shared resources
Automatically distribute bookings across available desks, rooms, or staff using round robin logic to balance usage.
Multi-location booking control
Let members select their preferred branch and manage availability across all locations from one dashboard.
Recurring and bulk bookings
Enable recurring scheduling for long-term members and allow multiple bookings at once for faster space scheduling.
Accept secure online payments
Connect Stripe to collect payments for day passes, room rentals, and memberships without commission.
Approval workflow for reservations
Review and approve bookings before confirmation when needed, perfect for shared lab space reservations or high-demand rooms.
Embed on your website
Add your booking page directly to your site so members reserve without leaving your brand experience.
Detailed analytics and exports
Track booking activity, optimize shared space use, and export data to CSV for deeper reporting.
Calendar and video integrations
Sync with Google, Outlook, or Apple calendars and connect Zoom or Google Meet for hybrid meetings.
Team roles and permissions
Assign roles to staff, manage resources, and keep control over who can edit bookings or settings.
Integrations
Connect your coworking scheduling software with tools you already use
Integrate with Google Calendar, Outlook, Zoom, Stripe, Zapier, and more to automate workflows, collect payments, and keep your shared space booking system perfectly in sync.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Coworking space booking software helps operators manage desks, meeting rooms, and shared resources through online reservations. Members can see real-time availability, book instantly, and receive automatic confirmations, while operators prevent double bookings and optimize shared space use.
Coworking space management software syncs with your calendars, controls capacity limits, and supports approval workflow for reservations. This ensures no desk or room is double-booked and gives you full visibility across locations.
Yes. With our room booking software for coworking, members can enable multiple bookings at once or set up recurring scheduling for weekly desks, monthly offices, or ongoing team meetings.
Absolutely. You can connect Stripe to collect secure online payments for hot desk reservation software plans, meeting rooms, or event spaces. Pricing can be set per hour, per service, or per attendee.
Yes. Our coworking space booking software allows bookers to choose their preferred location while giving you centralized control over availability, resources, and reporting.
Yes. You can easily embed your workspace scheduling software on your website so members book directly within your brand environment.
Smart tips for running a thriving coworking space
Learn how to optimize shared space use, improve member experience, manage hot desk and meeting room booking, and scale your coworking operations with confidence.
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Run your coworking space without the scheduling stress
Start free with Koalendar’s coworking space booking software and give your members a faster, simpler way to reserve desks and rooms.
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