Elementary school scheduling software for parent and staff meetings
Make it easy for parents, teachers, and administrators to book meetings, conferences, and school appointments without endless emails. This elementary school scheduling system keeps everyone aligned with clear availability and automatic reminders.
Trusted by elementary schools that want simpler parent and staff scheduling
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
It used to be a very manual back-and-forth process and now we’re empowering students by giving them the autonomy to go in and book themselves.As soon as someone book, they have the option to select Zoom or in-person. So it's totally seamless. It automatically appears on the Google calendar. Everything is great.
“We’re saving 10 hours, per teacher, per Parent-Teacher Conference — and attendance is up 50%!”
The booking process between teachers and parents is much more clear. This is really important for us because we really value providing a great experience.
Because it’s so much easier for parents to book meetings with every teacher, parents can now get a full picture of how their child is developing and that’s priceless.
Let parents book meetings anytime
Stop chasing availability over email. With elementary school scheduling software, parents can book parent–teacher meetings, principal check-ins, or school appointments at any time using a simple booking link. Calendars stay synced automatically, so teachers avoid double bookings and last-minute changes.
- 24/7 online booking for parents
- Automatic calendar sync for teachers
- Clear availability across staff
- Fewer emails and phone calls
Collect details before every meeting
Custom booking forms help schools gather everything in advance. Parents can answer questions, upload files, or share concerns before meetings. Automated email reminders ensure everyone arrives prepared and on time, reducing no-shows and follow-ups.
- Custom intake questions
- File uploads for forms or documents
- Automatic email reminders
- Clear confirmations for parents
Clear agendas for teachers and administrators
Keep meetings focused and organized with clear agendas and scheduled time slots. Teachers, counselors, and principals know exactly what meetings they have each day, helping them balance classroom time with parent communication.
- Structured meeting schedules
- Automatic reminders for staff
- Flexible meeting durations
- Better time management
Boost attendance with reminders and group scheduling
Reduce missed appointments with automated reminders and calendar invites. Support one-on-one meetings or group events like orientation sessions or information evenings. This school meeting scheduling platform keeps everyone informed and engaged.
- Email reminders and confirmations
- Multiple invitees per meeting
- Calendar invites for parents and staff
- Fewer no-shows
Testimonials
Elementary educators ❤️ Koalendar
See how teachers and school staff simplify parent communication with easier scheduling
“It's an easy way for my students to sign up for virtual tutoring. After sharing Koalendar with my teammates, they use it for tutoring as well because of how well it worked. We even implemented it to have parents sign up for virtual conferences on Parent Teacher Conference Night. It worked extremely well.”
“I trialled the free version of Koalendar for staff to book meeting with the Head teacher and found it really simple and easy to integrate into our Google suite of apps. We as a school wanted more flexibility to book shorter appointments for virtual parents' evenings, so I purchased and upgraded version for staff. The customer service through out this process was exceptional. I was able to make enquiries on the chat facility of the website that were followed up with email communication that were clear, prompt and helpful. Once staff opened their Koalendar accounts, the customer service team upgraded the account automatically and I was able to pay for all subscription on one invoice. Great value, great service, great product.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I use this app to schedule my office hours for distance learning. It is so much easier to have a streamlined system for appointments than simply sitting on zoom and hoping someone shows up. I have multiple classes that I am in charge of, so on this app, I am able to have students state which class and projects they need to talk about. I love how I can set my availability at the beginning of the week, but then as I make various appointments on google calendar, the app recognizes those and does not double-book me.”
“I like how I can personalize my sign up times for student and parent appointments both for distance learning and conferences. It is easy for students and parents to navigate and create an appointment during available times. It is nice to allow others to sign up for the appointment they feel is best for them rather than going back and forth trying to find an available time.”
“I absolutely am very fond of the ease of setting up the appointments, and I have had no complaints with students or parents on how easy it is for them to access and use the appointment page.”
“It's been a great tool to use and eliminates the back and forth of seeing when I'm available for meetings. When someone books, I get a notice, and it automatically populates on my calendar and the guest gets a notice for the meeting as well. This add on is so user friendly. Even my parents who are not used to technology are able to schedule their own appointments with me. I have shared it with many on my staff and they allow their students to schedule appointments for face to face time during the Pandemic. It's been a lifesaver. Literally.”
Everything elementary schools need
Flexible scheduling features built for busy school staff
- Create unlimited booking pages for teachers, principals, counselors, or school offices. Each page can connect to a different calendar, making this elementary school master schedule software easy to manage across roles.
- Support 1:1 parent meetings or group events like open houses and class orientations. Parents can book the same event slot, perfect for group sessions.
- Offer flexible meeting lengths in minutes or hours. Let parents choose what fits their needs without creating extra booking pages.
- Manage teammates booking pages, assign administrators, and distribute meetings automatically using round robin scheduling when multiple staff are available.
- Send confirmations, reminders, and follow-ups automatically. Notify colleagues with BCC when meetings are booked or changed.
- Add questions to booking forms and allow parents to upload documents, permission slips, or notes before meetings.
- Export bookings to CSV for Google Sheets or Excel to support reporting, planning, and administrative oversight.
- Sync with Google, Outlook, or Apple Calendar and add Zoom, Google Meet, or Microsoft Teams links automatically.
Unlimited booking pages for teachers and staff
One-on-one and group bookings
Multiple meeting durations
Team scheduling and round robin
Automated notifications and reminders
Custom booking forms and file uploads
Export and reporting
Calendar and video integrations
Integrations
Works with the tools your school already uses
Connect Koalendar with Google Calendar, Outlook, Zoom, Google Meet, and more to keep everything in sync.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
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Elementary school scheduling software lets parents book meetings online based on real availability. Teachers avoid back-and-forth emails, and everyone receives automatic confirmations and reminders, making communication smoother.
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Yes. While it is not for creating class timetables, it works alongside your elementary school master schedule software to manage meetings, conferences, and appointments tied to staff availability.
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Yes. Koalendar is a parent conference scheduling tool that allows families to choose available time slots, receive reminders, and reschedule if needed without contacting the school office.
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Yes. Administrators can manage teammates booking pages, assign admins, and connect different booking pages to different calendars for full visibility.
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Yes. Koalendar offers a free plan with unlimited booking pages and calendar sync, making it an accessible school scheduling software for elementary schools of any size.
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Simplify scheduling in your elementary school
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