Scheduling software for marketing that keeps client and team meetings simple
Give clients and partners an easy way to book time with your team. Koalendar helps you manage calendars, align teammates, and run stress free meetings without endless messages or manual coordination.
Marketing teams use Koalendar to stay organized, save time, and make meeting coordination effortless
Organize client meetings without the back and forth
Clients no longer need to wait for email replies or Slack messages. Share a simple link and let them choose the best time for strategy calls, onboarding, reviews, or consultations. Your marketing scheduling tool keeps everything in sync, so your calendar stays clean and stress free.
- Invite clients to book at any time
- Use unlimited links for different meeting types
- Sync with Google, Outlook, or iCloud calendars
- Prevent double bookings automatically
Team alignment made easy
Whether your team works in one office or across time zones, Koalendar helps everyone stay on the same page. Automated reminders keep teammates and clients informed, while shared calendars simplify internal scheduling. Your marketing workflow management tool helps reduce missed meetings and keeps operations smooth.
- Automated email and SMS reminders
- Smart time zone detection
- Notify colleagues with BCC alerts
- Custom follow up messages
Let clients book anytime from any device
Offer a simple, accessible booking experience for clients and partners. Whether they need a strategy session, design review, or marketing consult, they can book instantly. No waiting, no inbox clutter, just seamless scheduling for everyone involved.
- 24/7 self service scheduling
- Individual or group sessions
- Instant confirmations reduce confusion
- Perfect for agencies and in house marketing teams
Gather details before your meetings start
Ask clients for important information upfront so your meetings start productive. Use customized intake forms to request briefs, files, ideas, or goals. Your digital marketing scheduling platform keeps everything in one place for smooth preparation.
- Custom intake forms for client needs
- Upload documents or creative assets
- Share resources before the meeting
- Automated follow ups keep communication clear
Testimonials
Marketers ❤️ how effortless scheduling becomes
See how teams reduce admin time, align better with clients, and run meetings with confidence using Koalendar.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything marketing teams need in one simple platform
Built for marketing teams that manage clients, collaborate internally, and schedule meetings every day
- Set up links for consultations, strategy calls, onboarding, design reviews, or workshops. Connect different booking pages to different calendars and keep client meetings organized.
- Add teammates, assign administrators, and manage their booking pages from one workspace. Perfect for agencies and large marketing departments.
- Use round robin or collective bookings to balance workload, or let invitees choose their preferred host for the meeting.
- Send branded confirmations, reminders, and follow ups so clients never miss a scheduled meeting or workshop.
- Use BCC notifications to keep colleagues or managers in the loop for key client conversations.
- Gather creative briefs, documents, or assets with customizable forms and file uploads before you meet.
- Allow clients to book single or multiple sessions, choose meeting lengths, or pick a preferred host. Ideal for recurring marketing support.
- Connect Google, Outlook, or iCloud calendars to prevent double bookings and keep your entire marketing team aligned.
- Perfect for international clients. Koalendar automatically adjusts meeting times to each participant's local time.
- Understand booking behavior and team workload with analytics to improve scheduling efficiency and client satisfaction.
Create dedicated pages for different meeting types
Invite teammates and coordinate your team easily
Distribute meetings across the team automatically
Automate confirmations and reminders
Keep stakeholders informed
Collect client details and files in advance
Offer flexible scheduling options
Sync calendars and avoid conflicts
Multi time zone support
Analytics and insights
Integrations
Connect your marketing scheduling tool with the apps you already use
Sync calendars, automate tasks with Zapier, embed booking links on your website, and connect video tools to make every meeting easier.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Scheduling software for marketing helps teams book client meetings, coordinate reviews, and manage calendars with less manual work. It includes shared booking pages, calendar sync, reminders, intake forms, and tools that reduce planning errors and support individual and group sessions.
Yes. Koalendar supports round robin assignment, collective meetings, and host selection. It works as a marketing automation scheduler by helping you align your team and simplify client coordination.
Yes. You can embed Koalendar on any website so clients and partners can book without leaving your page.
Absolutely. Create unlimited links for consultations, strategy calls, creative reviews, or training sessions. Each page shows real time availability to avoid conflicts.
Yes. Koalendar offers a free plan with unlimited booking pages, calendar sync, and reminders. You can upgrade anytime to access team scheduling, branding, and advanced automation features.
Marketing scheduling made simple
Help clients book time with your team effortlessly and keep your calendars organized with Koalendar.
Start free today!