Scheduling software for individuals that keeps your personal and professional life organized
Set your availability, share a simple booking link, and let people schedule time without the back and forth. The perfect companion for managing work, personal commitments, clients, and everything in between.
Trusted by freelancers, consultants, creators, coaches, and anyone who wants hassle free scheduling
Let anyone book with you anytime
Skip the constant messaging and give people a simple link so they can schedule instantly. Your private booking calendar works 24/7 and updates in real time to reduce double bookings and keep your days running smoothly.
- Share a single link for all your appointment types
- Self service scheduling available on any device
- Instant confirmations reduce back and forth
- Automatic calendar sync keeps everything clean
Stay organized and reduce no shows
Automated confirmations, reminders, and smart time zone detection help people show up prepared. Whether you're meeting clients, collaborating with colleagues, or managing personal errands, Koalendar keeps you on track.
- Automatic reminders by email or SMS
- Clear agenda overview for your week
- Easy rescheduling without the effort
- Time zone friendly for remote connections
Collect details before the meeting starts
Use custom intake forms to organize information in advance, whether you're collecting client notes, project details, or personal preferences. Perfect for an individual appointment scheduler that helps you prepare faster and feel more confident.
- Ask the right questions before the meeting
- Accept file uploads or reference materials
- Share resources automatically
- Automated follow ups keep momentum strong
Create flexible booking experiences
Offer different session types, host one to one or group activities, or let people choose multiple time slots at once. Your personal booking software adapts to your workflow so you can manage work life balance with confidence.
- Multiple duration and service options
- 1:1 or group appointment support
- Recurring or one time scheduling links
- Limit bookings to protect your time
Testimonials
Individuals ❤️ Koalendar
From freelancers to consultants to everyday users managing busy lives, people rely on Koalendar to simplify scheduling and stay organized.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything individuals need in one simple platform
A personal scheduling app designed to save you time and keep life running smoothly
- Connect Google, Outlook, or iCloud for real time availability and automatic conflict prevention so you always stay organized.
- Offer multiple appointment types, durations, or pricing within a single page. Let people schedule the exact time and service they need.
- Send personalized email or SMS reminders so no one forgets your meeting again. Customize confirmation messages and follow ups.
- Get paid upfront through Stripe or PayPal with support for 20 plus payment methods including cards, Apple Pay, and Google Pay. Bundle services into packages and accept taxes when needed.
- Send unique scheduling links for private sessions or create recurring pages for ongoing work, coaching, or recurring meetings.
- Set daily, weekly, or total booking caps to maintain work life balance. Use Look Busy mode to hide a percentage of your availability.
- Collect details, notes, or files before the meeting begins so you’re always prepared and ready to deliver a great experience.
- Let multiple people book the same time slot for workshops, community sessions, or shared activities.
- Invitees automatically see your availability in their own time zone, making global coordination effortless.
- Add Koalendar to your website, portfolio, or social profiles so people can book without leaving the page.
Sync all your calendars
Create flexible booking pages
Automate confirmations and reminders
Collect payments with no commission fees
Offer one time or recurring links
Limit bookings and protect your time
Use custom forms and file uploads
Host group sessions or classes
Sync across time zones
Embed your booking page anywhere
Integrations
Connect your favorite tools effortlessly
Sync calendars, automate workflows with Zapier, add video conferencing links, collect payments, and embed Koalendar anywhere you need it.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Scheduling software for individuals helps you set your availability, share a booking link, and let others reserve time without manual coordination. It automatically syncs your calendars, sends reminders, manages personal commitments, and keeps everything organized with ease.
Yes. Whether you’re meeting clients, coaching sessions, hosting casual chats, or managing family commitments, Koalendar works as a private online appointment scheduler that adapts to your workflow. You can separate booking pages to keep everything organized.
Yes. You can embed Koalendar on your website or share it on platforms like LinkedIn, Instagram, or personal portfolios so people can schedule instantly from anywhere.
Absolutely. You can list multiple services with custom duration and pricing, host one to one or group sessions, and even let people select multiple time slots at once for recurring or bundled needs.
Yes. Koalendar offers a free forever plan that includes unlimited booking pages, calendar sync, and reminders. You can upgrade anytime if you want advanced features like payment collection, branding, or more customization.
Tips for managing your time and schedule confidently
Learn how to reduce scheduling friction, improve personal time management, create cleaner workflows, and bring more balance to your days.
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Your schedule made simple
Manage your time, appointments, and personal commitments with one intuitive tool built for individuals who want clarity and control.
Start free today!