Webinar conferencing software to simplify scheduling and boost attendance
Plan, host, and manage webinars without the manual work. Koalendar automates registration, reminders, and analytics—so you can focus on engaging your audience.
Trusted by teams, coaches, and educators who host seamless webinars every week
Simple registration for your webinars
Skip the manual sign-ups. Share your booking link so participants can register anytime. Koalendar automatically syncs with your Google, Outlook, or Apple Calendar to prevent double bookings and confusion.
- 24/7 online registration access
- Instant confirmation emails
- Automatic calendar sync
- Supports recurring or one-time webinars
Custom registration forms and reminders
Collect attendee details with personalized forms. Add questions, file uploads, or coupon fields. Automated reminders and confirmations make attendance effortless for both you and your participants.
- Branded registration pages
- Automated confirmation & reminder emails
- Custom questions and file uploads
- Follow-ups sent automatically
Stay organized with built-in scheduling tools
Set clear webinar schedules and sync them across time zones. With smart agenda management, participants always see sessions in their own local time—no more missed calls or confusion.
- Smart time zone detection
- Agenda and calendar sync
- Multi-session webinar support
- Easy rescheduling options
Boost attendance with automated reminders
Never worry about no-shows again. Koalendar automatically sends branded email and SMS reminders, syncs with your video conferencing tool, and helps you analyze attendance and engagement afterward.
- Automated email & SMS notifications
- Zoom, Google Meet & Microsoft Teams integration
- Attendance tracking & analytics
- Post-webinar follow-ups
Testimonials
Webinar hosts ❤️ Koalendar
See how professionals and small teams use Koalendar to automate webinar scheduling, improve attendance, and save hours each week.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything you need to host smarter webinars
Automate registration, reminders, and follow-ups — all in one place
- Connect Koalendar with Zoom, Google Meet, or Microsoft Teams to create and manage webinar links automatically.
- Design branded registration pages, add custom fields, and collect attendee information securely.
- Send branded confirmations and reminders before your webinar, plus follow-up messages afterward—all on autopilot.
- Track attendance rates, engagement, and ROI for your webinars. Export data to CSV for easy reporting.
- Collect payments per attendee or per session through secure Stripe or PayPal integrations—no commission fees.
- Add your webinar registration page to your website, social media, or email signature in seconds.
- Automatically adjusts for each attendee’s time zone and preferred language for a global experience.
- Use Zapier, Webhooks, or Make to automate tasks like adding attendees to your CRM or sending feedback forms.
- Password-protect your webinar pages and send messages from your own domain for a professional, secure experience.
Calendar and video integrations
Custom registration pages
Automated reminders and follow-ups
Analytics and reporting
Payment collection
Embed anywhere
Smart time zone and language detection
Automation workflows
Privacy and security
Integrations
Connect your webinar tools easily
Integrate with Zoom, Google Meet, Microsoft Teams, Stripe, and hundreds more via Zapier—keeping every webinar perfectly organized and synced.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Webinar conferencing software lets you schedule, manage, and host online events. With Koalendar, you can automate registration, sync calendars, and send reminders to participants.
Yes. Koalendar is designed for small teams and solo professionals who host webinars or training sessions. It saves time by automating scheduling, communication, and follow-ups.
Absolutely. Add custom fields, upload files, include your branding, or set password protection. It’s flexible online webinar software for professionals.
Yes. Koalendar automatically creates video links with Zoom, Google Meet, or Microsoft Teams and syncs them with your calendar.
Yes. Koalendar sends branded reminders and follow-ups automatically, helping you boost attendance and engagement without manual effort.
Webinar conferencing software made simple
Host and manage webinars effortlessly with automated scheduling, reminders, and analytics — all in one easy-to-use tool.
Start free today!