Martial arts studio booking software for schools of every style
Martial arts scheduling software that's simple for everyone. Instructors set classes once, students book in a few taps, and parents pay upfront and get reminders.
Trusted by teams to book facilities and time slots
Class scheduling software for your martial arts school
Create a custom booking page for each class, open mat, or belt grading. Bookings close as soon as the group is full. Every booking is added to your calendar so you can check your schedule and see how full each class is.
- Avoid double-bookings for instructors and rooms
- Manage recurring classes and one-off workshops
- Sync with Google, Outlook, or iCloud calendars
- Centralize schedules across different martial arts programs
Boost attendance and reduce no-shows
Students and parents get a confirmation when they book and a reminder before class, by email or SMS. Parents who can't make it cancel or reschedule from the email.
- Automated email and SMS reminders
- Smart time zone detection for traveling athlets
- Branded confirmations and follow-ups
- Easy rescheduling to prevent cancellations
A martial arts booking system for kids' and adult classes
Share the link in your parents' group chat so current members can reserve a spot for their child. Add it to the dojo website too, and new students can book a trial class from the same page.
- 24/7 self-service booking on any device
- Custom booking pages for classes, events, and instructors
- Instant confirmations reduce confusion
- Works for small dojos and larger academies
Streamlined prep for classes and events
No more chasing waivers, uniforms, or competition forms at the last minute. Students can upload paperwork in advance, instructors share resources automatically, and reminders are sent for everyone. Every training, grading, or seminar begins focused and ends productive—with less work on your part.
- Custom intake forms capture student needs
- Collect waivers, medical forms, or event sign-ups
- Share training guides before classes
- Automated follow-ups keep students progressing
Testimonials
Martial arts instructors ❤️ Koalendar
Want packed classes and fewer admin headaches? See how dojos, martial arts academies, and fighting gyms are using our scheduling magic to save time and keep students coming back!
What's included
Martial arts appointment software for private lessons and gradings
Easy booking pages for every class
Create a separate booking link for each age group, with its own class times and size. Works for karate, jiu-jitsu, taekwondo and other martial arts.
Book gradings and belt tests
Give each grading its own booking page with a place limit and a fee.
Automate confirmations and reminders
Send branded confirmations and reminders, and a follow-up after a trial class to invite the student back.
Collect waivers and documents online
Request file uploads like signed waivers, grading forms, or medical notes before classes or events. Everything stays organized in one place.
Accept payments at booking
Charge for private lessons and seminars when students book, through Stripe or PayPal.
A martial arts appointment app for instructors
Instructors check their classes and private lessons in the Koalendar app for iPhone and Android.
Flexible class capacity limits
Limit the number of bookings per class so mats don’t get overcrowded. Perfect for sparring sessions, seminars, or small group lessons.
Embed directly on your website
Add your dojo class scheduler to your website so new students can register without leaving your page.
Multi-location and online options
Whether you run multiple dojos or host online martial arts sessions, Koalendar supports Zoom, Google Meet, and location-based bookings.
Integrations
Sync your dojo scheduling with tools you already use
Bookings land in Google Calendar, Outlook or iCloud, and Zapier can pass new students to your mailing list.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Martial arts studio booking software puts your class timetable online so students and parents can reserve a place without calling the dojo. Koalendar caps each class at your mat space and sends a reminder before it starts.
Koalendar covers online booking and class scheduling for karate schools. Students book a class, a private lesson or a seminar, and pay when they book by card, Apple Pay, Google Pay or PayPal.
Yes. Set up a trial class booking page and share it on your website or social profiles. The booking form collects the student's age and experience, and you can charge for the trial or keep it free.
Yes. Instructors can set up unlimited booking links for kids’ classes, adult sparring, private lessons, or grading sessions. Each page shows real-time availability, so no double-bookings occur. Students simply choose a time that works best and get instant confirmation.
Yes. You can embed Koalendar on your martial arts website so students and parents can book classes without leaving your page. It works on desktop and mobile.
Yes. We offer special pricing for martial arts academies, gyms, and multi-location studios, with discounts depending on the number of instructors using the app.
Yes, for private lessons and trial sessions. The free plan never expires and includes calendar sync and a booking page you can embed on your site. Group classes and online payments are part of Pro, with a 7-day free trial.
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An online booking system for your martial arts classes
From small dojos to large academies, start free with Koalendar’s martial arts studio booking software that saves admin time and helps your classes thrive.
Start free today
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