Martial arts studio booking software to run classes, manage attendance, and grow your dojo
Streamline scheduling across your martial arts academy so instructors, students, and parents stay in sync for every class, seminar, and belt test.
From karate to Brazilian jiu-jitsu, martial arts schools rely on simple, stress-free scheduling
Centralized schedules for your martial arts school
Double-bookings and last-minute scrambles vanish when everything runs on one martial arts scheduling software. From kids’ classes to adult sparring, you’ll see it all in one place. Instructors, rooms, and events stay aligned so your academy runs smoothly without constant coordination hassles.
- Avoid double-bookings for mats, instructors, or gear
- Manage recurring classes and one-off workshops
- Sync with Google, Outlook, or iCloud calendars
- Centralize schedules across different martial arts programs
Boost attendance and reduce no-shows
Tired of students missing training? Automated confirmations and reminders handle it for you. Parents and individuals get timely notifications, so your classes stay full and focused. The result: better attendance, higher retention, and stronger progress toward black belt goals.
- Automated email and SMS reminders
- Smart time zone detection for traveling athlets
- Branded confirmations and follow-ups
- Easy rescheduling to prevent cancellations
Let students and parents book anytime
Stop wasting hours on phone calls or paper sign-ups. With our martial arts class booking software, you give students and parents a simple link to reserve classes instantly from any device. You save time, reduce admin stress, and keep your dojo packed and on schedule.
- 24/7 self-service booking on any device
- Custom booking pages for classes, events, and instructors
- Instant confirmations reduce confusion
- Perfect for small studios and large academies alike
Streamlined prep for classes and events
No more chasing waivers, uniforms, or competition forms at the last minute. Students can upload paperwork in advance, instructors share resources automatically, and reminders are sent for everyone. Every training, grading, or seminar begins focused and ends productive—with less work on your part.
- Custom intake forms capture student needs
- Collect waivers, medical forms, or event sign-ups
- Share training guides before classes
- Automated follow-ups keep students progressing
Testimonials
Martial arts instructors ❤️ Koalendar
Want packed classes and fewer admin headaches? See how dojos, martial arts academies, and fighting gyms are using our scheduling magic to save time and keep students coming back!
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything martial arts studios need in one simple platform
Built for dojos, academies, and studios: classes, events, payments, and attendance — all in one place.
- Set up booking links for karate, BJJ, or taekwondo classes. Real-time availability keeps mats full and schedules running smoothly.
- Use Koalendar as martial arts attendance software to check students in quickly, track participation trends, and reduce manual attendance sheets.
- Send branded confirmations, reminders, and follow-ups so no one misses class again. Parents and students stay engaged without extra admin work.
- Request file uploads like signed waivers, grading forms, or medical notes before classes or events. Everything stays organized in one place.
- Charge for drop-ins, seminars, or monthly memberships with Stripe integration. Collect payments in 150+ currencies, commission-free.
- Assign multiple instructors, rotate staff, and balance workloads with built-in instructor schedule management tools.
- Limit the number of bookings per class so mats don’t get overcrowded. Perfect for sparring sessions, seminars, or small group lessons.
- Add your dojo class scheduler to your website so new students can register without leaving your page.
- Whether you run multiple dojos or host online martial arts sessions, Koalendar supports Zoom, Google Meet, and location-based bookings.
Easy booking pages for every class
Track attendance effortlessly
Automate confirmations and reminders
Collect waivers and documents online
Accept payments at booking
Manage instructor schedules
Flexible class capacity limits
Embed directly on your website
Multi-location and online options
Integrations
Sync your dojo scheduling with tools you already use
Connect seamlessly to Google Calendar, Zoom, Gmail, Stripe and hundreds more through Zapier, keeping bookings, payments, and communication perfectly in sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Martial arts studio booking software is a tool that helps dojo owners organize classes, events, and attendance. It includes features like online booking pages, automated reminders, calendar sync, payment collection, and attendance tracking. Students and parents can reserve classes in a few clicks, reducing admin work and boosting retention.
Yes. Koalendar doubles as martial arts attendance software, giving you simple check-in tools and attendance reports. Instead of manual attendance sheets, you get reliable tracking that helps improve student retention and keep your academy organized.
Yes. You can easily embed Koalendar on your martial arts website so students and parents can book classes without leaving your page. It works perfectly on desktop and mobile.
Yes. Instructors can set up unlimited booking links for kids’ classes, adult sparring, private lessons, or grading sessions. Each page shows real-time availability, so no double-bookings occur. Students simply choose a time that works best and get instant confirmation.
Yes. We offer special pricing for martial arts academies, gyms, and multi-location studios, with discounts depending on the number of instructors using the app.
Yes. Koalendar offers a free plan you can use forever. You get unlimited booking pages, Google Calendar integration, and automated reminders at no cost. If you need advanced features like payments or branding, you can upgrade anytime.
Martial arts scheduling software made simple
From small dojos to large academies, start free with Koalendar’s martial arts studio booking software that saves admin time and helps your classes thrive.
Start free today!