Industries / Education /Koalendar for Music Lessons

Rated 4.9/5 with 808 reviews on

Music lesson scheduling software to keep students and tutors in perfect sync

Give the aspiring musicians an easy way to book lessons, avoid double bookings, and reduce no-shows with reminders — all in one intuitive scheduling app.

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From solo tutors to music studios, teachers rely on Koalendar to keep lessons organized and stress-free.

Stay on tempo with your schedule

No more double-booked lessons or missed time slots. Our music class scheduling tool syncs with your calendar so every practice, rehearsal, and lesson runs smoothly without manual coordination.

Avoid double bookings with smart calendar sync
Manage recurring lessons and reschedules
Works seamlessly with Google, Outlook, and iCloud
Keep your teaching and studio schedule in one view

Stay organized!

Boost attendance with automated reminders

Missed lessons cost you time and money. Koalendar’s automated reminders and confirmations ensure students show up prepared, whether online or in-studio.

Automated email and SMS reminders
Smart time zone detection for online lessons
Easy rescheduling reduces cancellations
Fewer no-shows means more progress for students

Boost attendance!

Let students book anytime

Stop juggling endless calls and texts to arrange lessons. Share a booking link and let students or parents schedule instantly, 24/7, on any device.

24/7 self-service booking
Instant confirmations to reduce confusion
Custom pages for private or group lessons
Perfect for tutors and music studios alike

Book in seconds!

Keep lessons productive & personalized

Collect student details, sheet music, or files before class. With automated forms and reminders, every lesson starts focused and productive.

Custom intake forms capture student needs
Collect files like sheet music or recordings
Share practice materials in advance
Automated follow-ups keep students progressing

Start prepared!

Testimonials

Music teachers & students ❤️ Koalendar

Want smoother lessons and fewer no-shows? See how music tutors and studios use our scheduling magic to save time and keep students engaged.

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

Everything music teachers need in one simple platform

Built for tutors, students, and studios — all in one place.

Integrate with the tools musicians use

Connect seamlessly with Zoom, Google Meet, Stripe, and hundreds of apps through Zapier. Keep scheduling, payments, and communication all in one place.

Create booking pages for each lesson type

Offer separate links for piano, guitar, vocal, or group classes. Real-time availability ensures smooth scheduling across all your services.

Automate reminders & confirmations

Branded confirmations, reminders, and follow-ups help reduce no-shows and keep students on track.

Collect music sheets & recordings in advance

Students can upload sheet music, practice recordings, or lesson notes before class, making each session more productive.

Adapt schedules for recurring lessons

Set up weekly, bi-weekly, or seasonal lessons with recurring booking options, so you never miss a beat.

Accept online payments for lessons

Collect payments directly through Stripe in multiple currencies. Perfect for private tutors and studios offering paid lessons.

Privacy for one-on-one lessons

Password-protect booking pages for private tutoring or auditions to ensure student privacy.

Host in-person or virtual lessons

Offer flexibility with integrated Zoom, Google Meet, or Microsoft Teams links for online students.

Mobile-friendly scheduling

Students and parents can easily book lessons from any device, at any time.

Analytics & attendance tracking

Track attendance, cancellations, and lesson engagement with built-in reporting tools.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Music lesson scheduling software for every teacher & studio

Generous plans. Essential features. Unbeatable value.

Free

Pro

Enterprise

Sync your music lesson scheduling app with tools you already use

Connect Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier — keeping scheduling, communication, and payments perfectly in tune.

Explore all integrations

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

What is a music lesson scheduling software and how does it work?

Music lesson scheduling software helps tutors and studios organize lessons, student bookings, and payments. Features include online booking pages, recurring lesson scheduling, calendar synchronization, automated reminders, and file sharing. Students or parents book in a few clicks, saving time and avoiding double-bookings.

Can I use Koalendar for both private and group music lessons?

Yes. Koalendar supports one-on-one, group, or recurring lesson scheduling. Tutors can set availability, manage reschedules, and send reminders automatically.

Can I embed the booking page on my music studio website?

Yes. You can embed Koalendar directly on your studio’s website so students and parents can book lessons without leaving your page. It works on both desktop and mobile.

Does Koalendar help reduce no-shows for lessons?

Yes. Automated reminders and confirmations reduce missed sessions and help students come prepared. This saves you time and ensures consistent student progress.

Can I collect payments for music lessons through the app?

Yes. Koalendar integrates with Stripe to let you collect payments securely. You can set pricing per lesson, per hour, or per student.

Is there a free scheduling app option for music lessons?

Yes. Koalendar offers a free forever plan that includes unlimited booking pages, calendar sync, and automated reminders. Advanced features like branding, payments, or group scheduling are available in Pro, but the free version is always available.

Music lesson scheduling made simple

From solo tutors to large studios, Koalendar helps you cut admin work and focus on teaching. Start free with scheduling software built for music lessons.