Best Calendly alternatives 2025: Top scheduling tools compared

If you’ve ever spent your day juggling meeting requests or emailing clients to find a single time slot, you’ve likely used Calendly, or at least considered it. Calendly transformed how professionals schedule appointments online, but, over the years, users have begun searching for simpler, more affordable, and more flexible Calendly alternatives.

In a hurry? Scroll down to the side-by-side Calendly alternatives comparison

Whether you’re a teacher managing parent-teacher meetings, a coach coordinating client sessions, or part of a sales team scheduling demos, you need scheduling software that’s effortless, affordable, and user-friendly. That’s where exploring the best Calendly competitors comes in: tools that deliver the same convenience without the complexity or cost.

This article dives into the 6 best Calendly alternatives in 2025, comparing their strengths, weaknesses, and unique features based on thorough online research and real user feedback from Capterra, Trustpilot, Google for Business, and G2.com. You’ll discover which Calendly replacement best fits your needs and how to choose the one that saves you the most time.

Calendly alternatives: What to look for in a scheduling tool

Before diving into each alternative, we’ve put together a side-by-side scheduling tool comparison that looks into 7 main areas. Here’s why we’ll look into each of these:

• Core focus: What they do and who they serve.
• Ease of use: How easy are they to use, according to real users.
• Pricing: A deal-breaker for many businesses and individuals so worth covering it from the start.
• Scheduling features: The ones that directly impact how users control their time, ensuring bookings are efficient, predictable, and aligned with real availability. Basically, the features that make the foundation of any scheduling tool.
• Customization: These control how clients experience your brand during booking, critical for conversion and perceived quality.
• Integrations: These will help you figure out how each tool fits into your workflows.
• Customer reviews: Listicles and articles are great but, what are real users actually saying?

Let’s take a look.

The features in this table might be paid in some cases. At the end of the article, we’ve put together a free plan side-by-side comparison of Calendly alternatives.

Calendly alternatives 2025

Koalendar: The simplified, smart scheduling Calendly alternative, free forever

Koalendar is built for professionals who just want scheduling to work. It focuses on ease without limiting free users or hiding essential features behind a paywall. It supports multi-service pages, group bookings, notifications, and custom questions. The “youngest” of all the scheduling tools in this article –founded in 2020– the tool has since increasingly grown in popularity and received praise for its functionality, speed, ability to reduce back-and-forth, and ease of use.

What makes Koalendar a good Calendly alternative?

• Personalized booking pages: You can use your own link, logo, brand colors, custom text, and support for over 40 languages.

→ Makes your booking page feel fully yours, boosting trust and professionalism.

• Advanced scheduling availability: Sync with Google, Outlook, or iCloud Calendar to avoid double bookings, with automatic time-zone detection and buffer times.

→ Keep your calendar clean and your schedule predictable—no more missed or overlapping meetings.

• Team and collaboration / round robin / multi-host events: supports round-robin routing, multi-host events, and group scheduling.

→ Perfect for teams who want to share availability and handle bookings together, automatically.

• Custom notifications and reminders: Email and SMS reminders are fully customizable.

→ Reduces no-shows and keeps clients engaged before and after meetings.

• Payment and monetization: Accepts payments via credit card, bank transfers, Apple Pay, Google Pay. Lets you add pricing and password-protect booking pages.

→ Makes it easy to get paid upfront and control access to private sessions.

Best for/ Use case

• Independent professionals, consultants, coaches, freelancers who need a polished, simple booking flow.
• Small teams needing simple group or class bookings.
• Use cases: client calls, coaching sessions, workshops, interviews, simple service appointments.
• Industries: education, coaching, wellness, small agencies, local services, solo consultancies.

Koalendar pricing

Free Forever Plan: Unlimited events, unlimited bookings, unlimited calendars, unlimited scheduling links, forever

Pro: US $6.99 user/month (annual) or US $9.99 user/month (monthly)

Teams: Custom pricing for 10 or more seats

Takeaway

Best overall value for professionals and small teams who want premium scheduling — without the premium price tag.

Acuity Scheduling: An all-in-one scheduling, payments, and client tool

Acuity Scheduling is an online appointment scheduling software that goes beyond automating bookings, allowing businesses to manage client information and process payments. It was created in 2006 and acquired by Squarespace in 2019. It’s praised for integrating payments and client workflows directly in the tool. The trade-off is a steeper learning curve.

What makes Acuity Scheduling a good Calendly alternative?

• Payment / deposit processing & invoicing: Integrates with Stripe, PayPal, and Square. Supports deposits, prepayments, and generates invoices.

→ Get paid upfront and reduce no-shows with commitment payments.

• Advanced scheduling controls: Add buffer times, limits,and blackout periods per service.

→ Gives you full control over your time and prevents overbooking.

• Multi-staff / multi-location management: Manage calendars for multiple team members or locations.

→ Lets you coordinate staff schedules.

• Client intake forms and automation: Collect client information, send reminders and follow up automatically.

→ Saves time and ensures clients arrive prepared.

• Calendar sync and mobile / reporting tools: sync with Google, Outlook, iCloud; mobile app; appointment reporting & color-coding.

Best for / Use cases

• Health & wellness (therapists, clinics, coaches) needing payment & package support
• Salons, studios, fitness instructors managing multiple staff & locations
• Agencies or service firms offering consultations, recurring sessions
• Use cases: paid appointments, recurring bookings, handling deposits or prepayments

Acuity Scheduling pricing

Free 7-day trial available for Starter, Standard, and Premium plans.

Starter: US $16/month, for 1 bookable calendar

Standard: US $27/month, up to 6 bookable calendars

Premium: US $49/month, remove “Powered by Acuity”, up to 36 bookable calendars

Enterprise: custom-made pricing.

Takeaway

Best for wellness businesses, beauty professionals, and service providers who need integrated payments and client records.

YouCanBookMe: A customizable alternative to Calendly

YouCanBookMe was founded in 2011, aimed at providing highly customizable booking experiences. Its users highlight the flexibility of booking pages and how they can create custom placeholders for emails and SMS reminders. It doesn’t offer as deep built-in payments as some tools but it’s got an integration system that fills many gaps.

What makes YouCanBookMe a good Calendly alternative?

• Two-way calendar sync: Works with Google Calendar and Outlook.

→ Keep your availability always accurate across all devices.

• Custom branding for booking pages: Adjust layout, branding, colors, and messages in multiple languages.

→ Creates a seamless, branded experience for your clients.

• Team scheduling: Round-robin or collective logic for multiple staff.

→ Distributes bookings evenly so everyone gets their fair share of appointments.

• Automated reminders: Send customized emails or SMS notifications.

→ Keeps clients informed and drastically cuts down no-shows.

• Integrations: Connect with Zoom, Teams, HubSpot, and Zapier.

→ Lets you automate workflows and connect to your favorite tools.

Best for / Use cases

• Professionals or teams wanting polished, branded scheduling experiences
• Small businesses needing multi-language booking pages
• Use cases: client meetings, service consultations, coaching, educational sessions
• Industries: consulting, education, marketing agencies, international / multilingual services

YouCanBookme pricing

Free: 1 calendar connection, 1 booking page

Individual: US $7.20/month (yearly) or US $9 (monthly). Includes 2 calendars and 2 booking pages.

Professional: US $10.40/ month (yearly) or US $13 (monthly). Includes 6 calendar connections and 10 booking pages.

Teams: US $14.40/member/month (yearly) or US $18 (monthly). Includes 10 calendar connections per user, over 15 pages per user.

Takeaway

Ideal for multilingual teams and professionals who want every detail to match their brand identity.

Doodle: the Calendly alternative for group scheduling

Doodle is best known for its group polling model: propose multiple time options, have participants vote, and decide a meeting time. While it also offers a one-to-one booking mode, its core strength lies in coordinating groups. Users often praise Doodle for reducing meeting scheduling friction in teams, for its simplicity, and polling system.

What makes Doodle a good Calendly alternative?

• Meeting Polls: Let participants vote on time slots.

→ Eliminates endless email chains and finds the best time faster.

• One-to-one booking mode: Create direct booking pages for personal meetings.

→ Adds flexibility for private sessions or follow-ups.

• Calendar integrations: Connects with Google Calendar, Outlook, and iCloud.

→ Ensures your calendar is always current and conflict-free.

• Custom branding: in paid plans you can remove ads and use your company logo.

→ Makes your booking experience feel professional and polished.

• Video meeting links: Add Zoom or Microsoft Teams links directly in events.

→ Keeps all meeting details in one place — no manual link sharing.

Best for / Use case

• Teams, committees, or groups needing to pick a time that works for many
• Use cases: internal meetings, cross-department scheduling, events requiring many attendees
• Industries: corporate teams, HR, event planning, academic committees

Doodle pricing

Free forever: One booking page, one 1:1, unlimited group polls

Pro: US $6.95/user/month (yearly) or US $14.95 (monthly).

Team: US $8.95/user/month (yearly) or US $19.95 (monthly).

Enterprise plan available on request.

Takeaway

Great for teams, committees, or organizations that frequently need to find meeting times for many participants.

Hubspot meetings scheduler: the CRM-integrated Calendly alternative

HubSpot meeting scheduler is built into the HubSpot CRM ecosystem. It allows users to embed booking links in emails, chat, and landing pages, automatically logging meeting activity to contact records. It comes as no surprise then, that Hubspot Meetings Scheduler is praised by users for seamless CRM integration and reducing data entry. Limitations include less flexible page design and reliance on HubSpot for full power.

What makes HubSpot Meeting Booker a good Calendly alternative?

• CRM integration: Automatically logs meetings into HubSpot contact records.

→ Saves hours of manual data entry and keeps your pipeline accurate.

• Embedded meeting links: Add links to emails, chatbots or landing pages.

→ Lets prospects book directly where they’re already engaging with you.

• Round-robin scheduling: Distribute meetings among available team members.

→ Ensures faster lead response and fair workload balance.

• Custom form: Add unique questions to qualify leads before meetings.

→ Improves meeting quality by capturing context upfront.

• Automatic reminders: set email follow-ups and buffer times.

→ Reduces missed calls and keeps your day organized.

Best for / Use Cases

• Sales and marketing teams using HubSpot CRM
• Use cases: prospect meeting booking, lead qualification calls, inbound demos
• Industries: SaaS, B2B services, agencies, consultancies that already rely on HubSpot

HubSpot meeting scheduler pricing

HubSpot meeting scheduler is part of Sales Hub and you can get started with it for free. For more advanced features, you’ll want to try the Professional and Enterprise editions of Sales Hub, starting at US $20/month.

Takeaway

Perfect for sales and marketing teams who already use HubSpot and want seamless lead scheduling.

Microsoft Bookings: A Calendly alternative for Microsoft 365 users

Microsoft Bookings was launched in the US in 2016, with wider rollout in 2017. It allows Microsoft 365 customers to schedule services, assign bookings to staff, and integrate natively with Outlook calendars and Microsoft Teams. Reviews praise its internal consistency and ease for Microsoft users, letting organizations use one platform without juggling external tools.

What makes Microsoft Bookings a good Calendly alternative?

• Online booking page: Clients can schedule directly through a public booking page.

→ Saves time by letting clients book themselves 24/7.

• Integration with Microsoft 365 / Outlook / Teams: Syncs with Outlook calendars and generates Teams meeting links.

→ Keep everything in one place without switching tools.

• Staff management: assign bookings to team members and manage their availability.

→ Ensures smooth scheduling for large teams and departments.

• Automated reminders: Sends confirmations and updates automatically.

→ Improves attendance and reduces last-minute cancellations.

• Basic branding: Add your logo and business details. 

→ Gives your booking page a simple, professional appearance.

Microsoft Bookings pricing

Microsoft Booking is offered as part of Microsoft 365. Available plans range from Individuals to business, to enterprise

Takeaway

Ideal for corporate and education users who already rely on Microsoft products.

What’s the best Calendly alternative for you?

As we’ve seen, there’s no shortage of scheduling tools in 2025, but the best one for you depends on what matters most to you. Are you after simplicity, team scheduling, polls, payments, CRM integration, or custom branding? Whatever your priorities, there likely is a scheduling app out there that fits like a glove.

Finding the right Calendly replacement often comes down to trying them for yourself. A few minutes of testing can show you which tool actually feels easy and which adds more clicks than it saves.

And the best way to try them is signing up for a free plan. To save you the time of looking for and comparing them yourself, we’ve lined up the free plans of the top Calendly alternatives presented in this article, side by side. You’ll see at a glance what each one offers, what they lack, and which gives you the best value, so you can try your favorite one (or ones) right away.

We’ve also included a printable version of the Calendly alternatives free plans so you can share it with your team mates and decision makers.

Calendly alternatives: Free plans side-by-side comparison

We've put together a side-by-side comparison of the available free options for each software in this article. Before we dive into it, let's look at what we mean by free plan and what types of different free plans are there.

What is a free plan in scheduling software?

A free plan in scheduling software are all the no-cost versions of that program. We distinguish between Free forever plans (Freemium) and free trials.

• Free plans or Freemium offer limited functionality, such as a restricted number of bookings, users, or reduced features, and are free forever.
• Free trials are temporary, no-cost period trials that allows you to use the product in its full capacity to test its features, user experience, and functionality before committing to a paid subscription.

The table below compares the free forever plan offering of the scheduling tools covered in the article. It lets you compare the features they offer. We’ve included Calendly so you can see clearly what you’d gain and what you’d lose with each Calendly competitor.

Microsoft Bookings is not included because it’s only available for Microsoft 365 business plans and therefore doesn’t have an open free forever plan option. Acuity Scheduling isn't included either as it only offers free trials, with full features, and therefore cannot be compared to the Freemium options out there.

Final thoughts on finding the right Calendly alternative

Whether you’re organizing class sign-ups, managing coaching or counselling session scheduling, coordinating round-robin team meetings, or managing client appointments across calendars, the right tool should make every booking feel effortless.

Finding the right Calendly alternative starts with choosing a tool that fits how you work, not the other way around. And getting the best Calendly replacement is easier if you can test some Calendly-style tools for free.

After all, the best tool is the one that saves you time without locking essential features behind a paywall.

Koalendar stands out as a simple, free-forever Calendly replacement trusted by teachers, coaches, and small teams worldwide.

Try Koalendar free today — no card needed, just effortless scheduling that works the way you do.