Home care scheduling software that simplifies shifts, boosts productivity, and keeps care teams in sync
Coordinate caregivers, clients, and appointments effortlessly with an intuitive scheduling system built for home care, nursing homes, and long-term care providers.
Trusted by home care agencies, nursing homes, and caregivers who want to deliver better care — with less admin.
24/7 caregiver and client scheduling made simple
Give your care coordinators and clients an easier way to book visits and manage care plans. With Koalendar’s home care scheduling software, staff and clients can self-book visits anytime without endless phone calls or email chains.
- 24/7 self-service booking for caregivers and clients
- Instant confirmations and calendar sync
- Easy rescheduling to reduce missed appointments
- Custom booking pages for each caregiver or service
Automate forms, reminders, and client information
Forget manual paperwork. Capture key client details through custom intake forms, securely share files, and send automated appointment reminders so every shift runs smoothly and on time.
- Collect care plans, consent forms, and notes online
- Automated reminders for staff and families
- Secure file uploads for medical or care documents
- Custom questions for each service type
A clear schedule for every caregiver and visit
Eliminate confusion about shifts, breaks, and open visits. Manage multiple caregivers, clients, and schedules in one view — ensuring no overlap and no missed care sessions.
- Centralized view of all caregiver schedules
- Smart time zone detection for remote visits
- Recurring shifts for regular clients
- Instant updates for cancellations or open shifts
Fewer no-shows, smoother care delivery
Reduce missed appointments and increase staff reliability with automatic reminders, confirmations, and shared calendar updates. Families and staff get notified in real time — ensuring consistent, reliable care.
- Automated text and email reminders
- Shared updates for caregivers and families
- Real-time staff availability tracking
- Boost attendance and satisfaction rates
Testimonials
Care teams ❤️ Koalendar
See how home care agencies and nursing homes use Koalendar to automate shift scheduling, reduce admin time, and deliver better client experiences.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything caregivers and coordinators need in one place
Built for home care agencies, nursing homes, and caregivers — so you can focus on care, not calendars.
- Assign shifts automatically based on staff availability and role, reducing manual coordination. Perfect for agencies handling multiple caregivers and clients.
- Easily view who’s available, on-call, or covering another client. Update schedules instantly to prevent double-booking or missed shifts.
- Match nurses or caregivers to clients based on qualifications or service needs. Use permissions to ensure privacy and compliance.
- Send confirmations, reminders, and follow-up messages automatically to staff and clients. No more manual check-ins or forgotten visits.
- Collect health information, consent forms, or files before each visit with custom forms and file uploads. Store data securely for compliance.
- Manage multiple caregivers, administrators, and coordinators in one account. Assign team roles, monitor performance, and balance workloads easily.
- Connect Koalendar with Google Calendar, Outlook, Zoom, Stripe, and 5,000+ other tools through Zapier for seamless scheduling and payments.
- Collect payments or deposits for private services directly through Stripe — perfect for home visits, wellness programs, or consultation fees.
- Add your booking page to your agency’s website or share via link, so clients can book home visits or consultations in seconds.
- Coordinate caregivers across multiple regions or facilities. Koalendar automatically adjusts times for every participant’s location.
Automated shift assignment and scheduling
Real-time caregiver availability tracking
Qualified-nurse matching and role-based access
Automated reminders and follow-ups
Secure client intake and documentation
Centralized team management dashboard
Integrate with your care tools
Flexible payments and billing
Embed scheduling directly on your website
Multi-location and time zone support
Integrations
Sync your home care scheduling system with tools you already use
Connect Koalendar with Google Calendar, Outlook, Zoom, Stripe, and 5,000+ apps through Zapier — keeping your care team, clients, and payments in perfect sync.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
Home care scheduling software helps caregivers, nurses, and coordinators manage shifts, appointments, and client visits. It syncs with calendars, automates reminders, and tracks real-time availability to keep care running smoothly and efficiently.
Yes. Koalendar works perfectly as nursing home scheduling software. It lets you manage caregivers, nurses, residents, and appointments in one simple dashboard. You can automate shift assignments, track attendance, and prevent double-bookings.
Yes. You can embed your Koalendar booking page directly on your agency’s website or share it as a link. Clients and families can book visits instantly without calling or emailing your office.
Absolutely. Each caregiver can have their own booking link or shared team page. You can schedule one-on-one or group sessions, assign shifts, and even set different services with unique durations or prices.
Yes. Koalendar uses encrypted forms and secure file uploads, keeping sensitive health information protected while remaining easy to access for authorized staff.
Yes. Koalendar offers a forever-free plan for home care agencies and caregivers. You get unlimited booking pages, automated reminders, and calendar sync. For branding, payments, or team features, you can upgrade anytime.
Home care scheduling software that cares as much as you do
From independent caregivers to large nursing homes, Koalendar makes scheduling and coordination effortless — so you can focus on delivering exceptional care.
Start free today!