Free appointment templates

Appointment calendar template

A free appointment schedule template with a weekly time-slot calendar and a detailed appointment log. Edit it in Google Sheets, Excel, or Word, or print it.

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Weekly appointment calendar template with Monday to Sunday columns and half-hour time slots from 8:00 AMAppointment log template with columns for date, start, end, client, assigned to, appointment type, contact, location, status, and notes

Every time slot, every booking. On one sheet.

How to use this template

  1. Open it in Google Sheets or download Excel
  2. Add the week, your team, or location
  3. Write each appointment in its time slot
  4. Log details and status on the second page

What this template includes

  • Weekly calendar, Monday to Sunday
  • Half-hour time slots from 8:00 AM
  • Appointment log with client, contact, and location
  • Status options: confirmed, tentative, completed, cancelled, no show

Tips for using this template

  • Keep availability up to date
  • Use colors to group appointment types
  • Review the week ahead to avoid clashes
  • Update the status after each appointment

When a manual template becomes harder to manage

  • Update bookings manually
  • Keep availability in sync
  • Watch for changes and conflicts
  • Send confirmations yourself

Less admin. More time for people.

Let Koalendar handle
the scheduling.

Connect your calendar, share one booking link. People choose a time you're free, and the booking is added automatically to your calendar.

With a manual template With Koalendar
Update availability manually
Availability updates automatically
Record bookings yourself
People self-book online
Check for double bookings
Busy times are automatically unavailable
Send confirmations yourself
Confirmations are sent automatically
Maintain the file
No spreadsheet to maintain
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About this template

Appointment calendar template

A printable appointment calendar and appointment log

The template has two parts. The weekly appointment calendar is a grid of days and half-hour time slots, so you can assign people to times at a glance. The appointment log is a detailed list for one day or week with the date, start and end time, client or attendee, who the appointment is assigned to, appointment type, contact, location, status, and notes.

Excel, Google Sheets, Word, or PDF

Open the spreadsheet in Google Sheets to edit it online, or download the Excel file. The Word version is easy to adapt with your logo, and the PDF is ready to print as a daily or weekly appointment calendar.

When an appointment calendar becomes harder to manage

A spreadsheet works well when you only have a few bookings to organize. As bookings increase, you still need to check availability, update the sheet, and make sure two people have not booked the same slot.

Koalendar does this automatically. Clients see your live availability, choose a time, and get a confirmation, while your connected calendars update on their own.

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Ready to stop managing appointments manually?

Let people book your available times themselves. Koalendar checks your connected calendars, prevents conflicts, and handles confirmations automatically.

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