Roomzilla alternative for client scheduling

Roomzilla is for workplace room and desk booking. Koalendar is built for client-facing appointment scheduling with a free plan.

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Rated 4.9 stars by over 790 users

Best Roomzilla Alternative - Simple, Powerful & Free Forever

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Learn why Koalendar is the best Roomzilla alternative for your business

Koalendar vs Roomzilla: A side by side comparison of free and paid plans


Unlimited bookings
Unlimited booking pages
Connect calendars
Allow booker to choose duration Set multiple duration options and let invitees pick when booking.
Allow booker to choose location Let invitees pick their preferred meeting location (in-person, Zoom, Google Meet, etc.).
30+ languages supported Booking pages are automatically translated into your invitee's language (English, French, Spanish, German, Italian, etc.).
Auto detect timezone and language
Multi-hosts scheduling Schedule meetings involving multiple team members at once — round-robin or collective.
Hold group sessions or classes Allow multiple attendees to book the same event.
Enable multiple bookings at once Allow invitees to book multiple dates/times at once.
Enable recurring bookings
Multiple services / appointment types Offer different services with custom duration, pricing, hosts, and resources. Invitees can book one or multiple services at once.
Accept payments
Accept file uploads in your booking form
Approval workflow Review and accept or reject requested appointments before they're confirmed.
Set availability from your calendar Set your availability based on specifically named events in your Google or Outlook calendar.
Look busy We remove a percentage of your availability so you appear more in demand.
Automate appointment reminders
Customizable notifications Fully customize emails, SMS, and calendar events sent to invitees.
Follow-up email Send automated follow-up emails after the event.
Take bookings directly on your website (embed) Seamlessly embed Koalendar booking pages directly on your website.
Single use private links Generate one-time booking links that expire after use.
Send emails directly from your Gmail
Google Analytics & Meta Pixel tracking
Webhooks / Zapier integrations Access Koalendar booking information in real-time through webhooks or connect 8000+ apps via Zapier.
Remove "Powered by" branding
Unlimited calendar sync	Google, Outlook, iCloud
Rooms & resources scheduling Reserve shared spaces or equipment alongside a meeting booking.
Let invitee select provider / resource Display a list of providers/resources and let invitees choose their preferred one before selecting a time.

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Rated 4.9 out of 5 with 808 reviews on

Koalendar: a Roomzilla alternative for client booking

Roomzilla is for room/desk booking. Koalendar is for client appointment scheduling with shareable links and payments.

Free forever

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Trusted by 10,000+ of the world's leading organizations

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Talk with us if you have any questions about Koalendar functionalities or pricing.

Why professionals choose Koalendar over Roomzilla

Roomzilla manages rooms and desks. Koalendar is for client booking with shareable links and payments.

Client-facing booking

Koalendar generates booking pages for clients to self-schedule. Roomzilla is for internal room and desk reservation.

Payments and reminders

Koalendar supports payment collection and automated reminders. Roomzilla focuses on workplace booking.

Different use case

Roomzilla Free supports up to 3 resources. Standard is $12/resource/month. Koalendar is for client appointments, not room booking.

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Roomzilla vs Koalendar in a nutshell

Roomzilla is workplace management software for room and desk booking. Free supports up to 3 resources. Standard is $12/resource/month; Business is $17/room or $10/desk per year. A 14-day free trial is available. It is designed for internal workplace booking, not client-facing appointment scheduling.

Koalendar is a great Roomzilla alternative because it offers a clean, modern, and intuitive interface, for free.

Your invitees get a delightful booking experience with customizable questionnaires, and you'll enjoy live customer service directly from the developer.

But don't take our word for it: feel free to try Koalendar's free forever account.

Ready to save time?
Create your free scheduling page today.

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How Koalendar compares to Roomzilla Competitors

Frequently asked questions

Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.

: Roomzilla is workplace management software for room and desk booking. It helps organizations manage meeting rooms and workspaces.
: Roomzilla is for internal room and desk booking. Koalendar is built for client-facing appointment scheduling with booking pages and payments.
: Koalendar is a better fit when you need clients to book appointments with you. Roomzilla is better for internal room and desk reservation.

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When you let clients self-book their appointments on your Koalendar scheduling page, you'll save hours of time spent on unnecessary emails.