Calendly vs Microsoft Bookings

Calendly and Microsoft Bookings are two well-known scheduling tools. Calendly is loved for its intuitive setup, while Bookings integrates seamlessly with Microsoft 365. Here’s how they compare on pricing, features, and flexibility.

Pricing

See why teams prefer Koalendar

Rated 4.9 stars by over 790 users

COMPARE

How does Calendly compare with Microsoft Bookings?


Unlimited bookings		No free plan
Unlimited booking pages	No (1 link)
Connect calendars	1 calendar Google or Outlook		2 calendars Google, Outlook, or iCloud
Allow booker to choose duration Set multiple duration options and let invitees pick when booking.	No (1 duration)
Allow booker to choose location Let invitees pick their preferred meeting location (in-person, Zoom, Google Meet, etc.).
30+ languages supported Booking pages are automatically translated into your invitee's language (English, French, Spanish, German, Italian, etc.).	No (7 langs)
Auto detect timezone and language
Unlimited calendar sync	6 calendars only (Google or Outlook)		Google, Outlook, iCloud
Multi-hosts scheduling Schedule meetings involving multiple team members at once — round-robin or collective.	Teams plan ($16/seat/mo)
Rooms & resources scheduling Reserve shared spaces or equipment alongside a meeting booking.
Hold group sessions or classes Allow multiple attendees to book the same event.
Enable multiple bookings at once Allow invitees to book multiple dates/times at once.
Enable recurring bookings
Multiple services / appointment types Offer different services with custom duration, pricing, hosts, and resources. Invitees can book one or multiple services at once.
Accept payments
Accept file uploads in your booking form
Approval workflow Review and accept or reject requested appointments before they're confirmed.
Set availability from your calendar Set your availability based on specifically named events in your Google or Outlook calendar.
Look busy We remove a percentage of your availability so you appear more in demand.
Let invitee select provider / resource Display a list of providers/resources and let invitees choose their preferred one before selecting a time.
Automate appointment reminders
Customizable notifications Fully customize emails, SMS, and calendar events sent to invitees.
Follow-up email Send automated follow-up emails after the event.
Take bookings directly on your website (embed) Seamlessly embed Koalendar booking pages directly on your website.
Single use private links Generate one-time booking links that expire after use.
Send emails directly from your Gmail
Google Analytics & Meta Pixel tracking
Webhooks / Zapier integrations Access Koalendar booking information in real-time through webhooks or connect 8000+ apps via Zapier.
Remove "Powered by" branding

Explore Koalendar's pricing

Testimonials

Real testimonials from teams who switched to Koalendar

Don't just take our word for it. Here's what professionals say after making the switch to Koalendar.

Get started for free

Rated 4.9 out of 5 with 808 reviews on

Simple pricing:
free to start, flexible to grow

Generous plans. Essential features. Unbeatable value.

Free forever

Pro

Teams

Trusted by 10,000+ of the world's leading organizations

Learn more

Calendly vs Microsoft Bookings in a nutshell

Calendly lets you eliminate back-and-forth emails by sharing a scheduling link with your guests. It's free for one type of event and integrates with Zoom, Google Meet, and Microsoft Teams. But their customer service, more event types, and extra calendars require a paid plan.

Microsoft Bookings is an appointment scheduling tool available with eligible Microsoft 365 plans. It supports personal and shared booking pages, staff/services, and Teams-based online meetings. It is best suited to organizations already standardized on Microsoft 365.