Dental appointment booking software that keeps your patients — and practice — smiling
Manage appointments, hygienist schedules, and orthodontic consultations effortlessly with secure dental scheduling software built for modern practices.
Trusted by solo practitioners, group practices, and dental clinics that care about patient experience
Let patients book anytime, even after hours
Your patients shouldn’t have to call during office hours to schedule a cleaning or consultation. With Koalendar’s dentist booking system, patients can book 24/7 from any device. Fewer phone calls, fewer admin hours, and a smoother booking experience for everyone.
- 24/7 online booking from any device
- Syncs instantly with Google, Outlook, or iCloud calendars
- Automatic confirmations to reduce missed appointments
- Ideal for solo dental practices and busy clinics
Reduce no-shows and staff scheduling errors
Automatic reminders and confirmations ensure every patient arrives on time. Keep hygienists, assistants, and dentists aligned with a shared calendar that prevents overlaps and mistakes — all while reducing your front desk’s workload.
- Email and SMS reminders for every appointment
- Real-time updates across your team calendar
- Easier scheduling for families with multiple appointments
- Smart time zone and daylight savings detection
Customize appointment types for every dental service
From cleanings to orthodontic consultations, set custom appointment types and durations that fit your workflow. Create recurring appointments for long-term treatments, collect patient intake details, and even request X-rays or forms before the visit.
- Custom appointment types and durations
- Recurring orthodontic visit setup
- Private, secure patient intake and document collection
- Collect forms, files, and medical notes securely
- Reduce prep time with automated patient info collection
See your full schedule at a glance
View daily, weekly, or monthly calendars for every practitioner in one place. Color-coded appointments, synced calendars, and automatic notifications mean your clinic runs smoothly — without constant coordination.
- Clear agenda management for multiple providers
- Instant updates for new, changed, or canceled bookings
- Integrate with Google, Outlook, or iCloud calendars
- Visual overview of chair and staff availability
Testimonials
Dentists ❤️ Koalendar
From solo dental practices to busy clinics, see how professionals are streamlining scheduling, saving hours weekly, and improving patient satisfaction.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
All-in-one scheduling for modern dental practices
From patient bookings to payment collection — every feature your dental team needs.
Secure patient booking system
Koalendar is HIPAA compliant and secure. Patient data stays private and protected with encrypted scheduling and access controls for sensitive booking pages.
Custom appointment types for every service
Create appointment pages for cleanings, whitening, orthodontics, or emergency visits — each with unique durations, reminders, and follow-ups.
Automated reminders & follow-ups
Send branded email or SMS reminders, confirmations, and follow-ups to minimize cancellations and keep patients informed.
Integrate with your favorite tools
Connect easily to Google Calendar, Zoom, Gmail, Stripe, and hundreds more via Zapier — keeping communication and payments in one flow.
Collect patient intake forms & uploads
Request forms, X-rays, or documents before appointments. Everything stays stored securely in your Koalendar dashboard.
Secure payment collection
Collect deposits or full payments at booking with Stripe — perfect for whitening treatments, consultations, or cosmetic services.
Manage multiple dentists and hygienists
Assign calendars by practitioner, create collective booking pages, and prevent double-booking across rooms and staff.
Recurring appointments made easy
Set recurring visits for orthodontics or long-term treatments in seconds, automatically syncing them to patient calendars.
Mobile-friendly for staff and patients
Access Koalendar from any device. Patients book from their phones; your team checks their schedule on the go.
Analytics and performance tracking
Monitor booking trends, peak hours, and team performance. Use insights to optimize scheduling and maximize chair time.
Integrations
Integrate Koalendar with your dental tools
Sync your dental calendar and scheduling software with Google Calendar, Stripe, Zoom, and hundreds of apps via Zapier. Keep bookings, payments, and reminders perfectly aligned.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
Dental appointment booking software helps dentists and clinics automate scheduling, reminders, and payments. Patients can book online 24/7, staff can manage calendars easily, and double-bookings are eliminated. Koalendar is a dental booking system designed to make scheduling secure and effortless.
Absolutely. Each dentist or hygienist can have their own calendar, booking page, and availability settings. Koalendar supports team scheduling, recurring appointments, and shared resources to prevent overlaps.
Yes. With Koalendar’s custom intake forms, patients can complete forms, upload X-rays, or share details before their appointment. It saves time and helps dentists prepare for every visit.
Yes. Koalendar integrates seamlessly with Google Calendar, Outlook, Stripe, Zoom, and hundreds of other tools through Zapier, ensuring your entire workflow stays in sync.
Yes! Koalendar offers a free plan that’s perfect for solo practices or startups. You’ll get unlimited bookings, calendar sync, and reminders at no cost — with optional upgrades for payments, branding, and team management.
Yes. For eligible healthcare use cases, Koalendar supports HIPAA-ready scheduling. If your practice requires a Business Associate Agreement (BAA), contact support@koalendar.com to learn more.
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Simplify your dental scheduling today
Koalendar makes it easy to manage patients, appointments, and payments — all in one secure platform built for dentists and dental clinics.
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