Physical therapy scheduler that keeps your patients — and your day — in perfect balance
Simplify your physiotherapy scheduling with Koalendar. Let patients book and reschedule appointments online, reduce no-shows, and keep your calendar automatically up to date.
Trusted by physical therapists, clinics, and rehab centers worldwide for stress-free scheduling
Let patients book therapy sessions anytime
Give your clients the freedom to self-book online — no calls, no waiting. With Koalendar’s physical therapy scheduler, you can offer new patient evaluations, follow-ups, and recurring rehab sessions through one simple booking link. It’s easy for patients and effortless for your team.
- 24/7 online patient self-scheduling
- Instant confirmations and automatic reminders
- Prevent double-booking and scheduling mistakes
- Integrates with Google, Outlook, and iCloud calendars
Simplify intake and follow-up
No more chasing paperwork or last-minute forms. Collect patient intake details, health questionnaires, or file uploads right from your booking page. Koalendar’s physiotherapy scheduling software helps you stay prepared before each session — from evaluation to discharge.
- Custom intake forms and file uploads
- Faster patient intake and check-in
- HIPAA-ready workflows for eligible healthcare teams
- Secure sharing of reports or exercise plans
- Automated follow-ups after each session
Fewer no-shows and last-minute cancellations
Automatic reminders by email or text reduce missed appointments and late cancellations. Patients can easily reschedule or cancel within your set policy, keeping your day predictable and stress-free. With automated communication, your focus stays where it belongs — on patient care.
- Automated appointment reminders
- Custom cancel/reschedule policy enforcement
- Smart time zone and notification settings
- Fewer no-shows, smoother scheduling
Manage your therapy calendar with ease
Stay organized with a clear overview of all your appointments — from evaluations to recurring physical therapy sessions. View your staff’s schedule, sync calendars, and ensure every therapist and treatment room is booked efficiently. Koalendar takes the guesswork out of daily planning.
- Unified physical therapy calendar software
- Manage recurring therapy appointments
- View and sync multiple staff calendars
- Avoid conflicts with built-in double-booking protection
Testimonials
Therapists ❤️ Koalendar
See how physical therapists and rehab clinics use Koalendar to reduce admin work, prevent scheduling conflicts, and spend more time helping patients heal.
Everything physical therapists need in one simple platform
Built for PTs and clinics — appointments, patients, and staff all in one place.
Integrate with your favorite tools
Connect Koalendar with Zoom, Google Meet, Gmail, Stripe, and hundreds more via Zapier. Handle telehealth sessions, payments, and patient communication in one smooth workflow.
Create booking pages for each therapist or service
Set up pages for evaluations, follow-ups, and specialized treatments. Real-time availability prevents double-bookings and lets patients find the perfect slot.
Automate confirmations and reminders
Send branded confirmations and automated reminders to reduce no-shows and improve patient communication. Customize messages to reflect your clinic’s voice.
Collect patient information securely
Add custom fields and file uploads to collect intake forms, medical notes, or referrals before the session. Everything is stored securely for your convenience.
Recurring and group appointments
Schedule recurring physical therapy sessions or group rehab classes. Patients can easily book follow-ups on their own schedule.
Handle payments online
Accept payments or deposits via Stripe for evaluations, sessions, or packages. Offer flexible pricing without extra transaction fees.
Custom scheduling rules for your clinic
Control how far in advance patients can book, set daily limits, or restrict appointment types for specific therapists or rooms.
Sync calendars across your team
Connect each therapist’s Google, Outlook, or iCloud calendar to prevent double-booking and see everyone’s availability instantly.
Embed your scheduler anywhere
Add your physical therapy booking page to your website, Google Business profile, or email signature — so patients can schedule directly where they find you.
Multi-language and time zone support
Perfect for clinics serving diverse patients or telehealth clients. Koalendar automatically detects the patient’s language and local time.
Integrations
Sync your physical therapy scheduler with tools you already use
Koalendar connects to Google Calendar, Zoom, Gmail, Stripe, and hundreds more via Zapier — so your scheduling, payments, and reminders stay perfectly aligned.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
A physical therapy scheduler helps clinics and therapists manage patient appointments online. Patients can self-schedule sessions, fill out intake forms, and receive automated reminders. The system syncs with your calendar to prevent double-bookings and simplifies your entire workflow.
Absolutely. You can easily set up recurring or follow-up appointments so patients can book multiple sessions in advance. This makes managing treatment plans and progress tracking much easier for both therapist and client.
Yes. With Stripe integration, you can securely collect payments, deposits, or session fees directly when patients book. Koalendar takes no commission and supports over 135 global currencies powered by Stripe.
Yes. You can embed your booking page directly on your website or add it to your Google Business profile. Patients can schedule from anywhere — mobile, tablet, or desktop.
Yes. Each therapist can have their own booking page with unique availability, appointment types, and rules. Clinic admins can see and manage all calendars from one dashboard.
Yes. Koalendar’s free plan includes unlimited booking pages, Google Calendar sync, and automated reminders. It’s perfect for solo therapists or small clinics starting out. Upgrade anytime for branding, payments, and more advanced features.
Yes. For eligible healthcare use cases, Koalendar supports HIPAA-ready scheduling. If your organization requires a Business Associate Agreement (BAA), contact support@koalendar.com to learn more.
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Simplify your clinic’s scheduling today
From solo physical therapists to multi-location clinics, start free with Koalendar — the easiest way to manage appointments, patients, and schedules all in one place.
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