What is vaccination scheduling software and how does it work?

Vaccination scheduling software helps clinics, pharmacies, and health departments organize immunization appointments. It provides online booking, automatic calendar sync, customizable consent forms, and reminder automation — reducing queues, missed appointments, and paperwork.

Can Koalendar handle multi-provider or large vaccine clinics?

Yes. Koalendar supports multi-provider staff calendars, buffer times between appointments, and group booking for high-volume events. It’s ideal for managing long queues at pop-up clinics or coordinating seasonal surges like flu or booster campaigns.

Can I use it for school immunization or community vaccination days?

Absolutely. Koalendar makes it easy to collect parent or guardian consent forms, pre-screen eligibility questions, and manage attendance lists — perfect for K–12 immunization days or public health outreach programs.

Does it support multiple languages and accessibility?

Yes. The platform automatically detects the invitee’s browser language and supports multi-language booking pages, forms, and notifications — ensuring accessibility for diverse communities.

Can I accept payments through my vaccine scheduling software?

Yes. Private clinics and travel health providers can use Koalendar’s Stripe integration to securely collect payments for immunization services while keeping all appointments synced and organized.

Is there a free plan for vaccination clinics?

Yes. Koalendar offers a free plan that’s perfect for small clinics and mobile teams. You’ll get unlimited bookings, calendar sync, and automated reminders. When you’re ready for advanced features like branded confirmations or payments, you can upgrade anytime.

Koalendar

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Industries /Koalendar for Vaccination Clinics

Rated 4.9/5 with 808 reviews on

Vaccination scheduling software for faster, safer, and stress-free clinics

Run efficient vaccine clinics and immunization programs with easy online booking, automated reminders, and organized staff calendars — all from one intuitive platform.

Start free today!

No credit card required · Free plan forever!

Trusted by healthcare providers, public health departments, and mobile vaccination teams worldwide

Let patients book vaccinations anytime, anywhere

Give patients 24/7 access to book their vaccine appointments without phone calls or paperwork. With our vaccination appointment scheduling software, your clinic stays open for bookings around the clock — even during seasonal surges or pop-up events.

Self-service online booking on any device
Sync with Google, Outlook, or iCloud calendars
Instant confirmations reduce long queues at pop-up clinics
Enable walk-in, booster, and group bookings easily

Book in seconds!

Simplify intake and consent collection

Capture all the right details before patients arrive. Customizable intake forms, eligibility screening questions, and digital consent forms keep your vaccination days organized and compliant — whether at hospitals, pharmacies, or K–12 school immunization days.

Custom intake and consent forms
Eligibility screening questions and pre-checks
Collect parent/guardian consent for school programs
Attach or request medical records before appointments

Get organized before every clinic!

vaccination appointment scheduling software

Coordinate staff, spaces, and supplies effortlessly

Whether you’re managing one vaccine clinic or several across regions, Koalendar helps align every provider and volunteer. View multi-provider staff calendars, manage buffer time between appointments, and ensure resources are never double-booked.

Centralized staff and room scheduling
Multi-provider staff calendars with availability tracking
Buffer time between appointments for cleaning and prep
Automatic updates across team calendars

Streamline clinic operations!

Boost attendance and on-time second doses

Reduce no-shows and keep your immunization program on track. Automated reminders, confirmations, and easy rescheduling links make sure every patient completes their doses on time — boosting your vaccination throughput and public health goals.

Automated SMS and email reminders
Multi-language booking and notifications
Instant reschedule and cancel links
Higher on-time second-dose completion rates

Boost attendance today!

Testimonials

Healthcare teams ❤️ Koalendar

See how vaccine clinics, pharmacies, and public health organizations use Koalendar to simplify scheduling and improve patient experience!

“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”

Lucas M.

Tutor

“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”

Nika B.

Event & Sustainability Manager

“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”

Jeffrey L.

Application Support Specialist

“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”

Annette R.

Middle School Teacher

“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”

Roger L.

CEO

“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”

Katischa C.

HR Manager

Chrome Web Store

4.9 / 5 (296 reviews)

Google Workspace

4.9 / 5 (808 reviews)

Capterra

4.7 / 5 (140 reviews)

Try Koalendar for Free →

Everything vaccine clinics need to manage scheduling - in one simple platform

Built for vaccination programs of all sizes — from small clinics to national campaigns.

Automate confirmations, reminders, and follow-ups

Never miss a patient. Send branded confirmations and automatic reminders to reduce no-shows and manage booster appointments with ease.

Create booking pages for each vaccine type or clinic site

Set up separate pages for flu, COVID-19, or school immunizations. Real-time availability keeps appointments and staff aligned.

Customizable intake and consent forms

Collect patient data, eligibility info, and digital consent signatures before arrival. Upload ID, insurance, or medical forms securely.

Multi-provider and team scheduling

Easily manage doctors, nurses, and volunteers. Assign roles, balance workloads, and prevent scheduling overlaps with delegation tools.

Buffer time and real-time updates

Add preparation or cleanup buffers between vaccinations to prevent crowding and maintain flow. Updates sync instantly across calendars.

Sync with all major calendars

Integrate with Google, Outlook, or iCloud calendars to automatically update your availability and prevent double-bookings.

Collect payments for private clinics

Use Stripe integration to securely accept payments for paid immunizations or travel vaccines — no commissions or hidden fees.

Embed booking pages anywhere

Add your vaccination booking form to your website, patient portal, or social media. Patients can book directly from your page.

Multi-language and accessibility support

Serve diverse communities with automatic language detection and translation for forms, emails, and reminders.

Analytics and attendance reports

Exportable attendance lists for clinic staff, daily summaries, and analytics help track throughput and completion rates.

Create your own booking page →

Rated 4.9 out of 5 with 808 reviews on

Vaccination scheduling software for every clinic size

Generous plans. Essential features. Unbeatable value.

Free forever

Pro

Teams

Connect your vaccination booking software with tools you already use

Sync with Google Calendar, Zoom, Stripe, and hundreds more via Zapier. Automate reminders, payments, and communications for smoother vaccination workflows.

Explore all integrations

Frequently asked questions

Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.

: Vaccination scheduling software helps clinics, pharmacies, and health departments organize immunization appointments. It provides online booking, automatic calendar sync, customizable consent forms, and reminder automation — reducing queues, missed appointments, and paperwork.
: Yes. Koalendar supports multi-provider staff calendars, buffer times between appointments, and group booking for high-volume events. It’s ideal for managing long queues at pop-up clinics or coordinating seasonal surges like flu or booster campaigns.
: Absolutely. Koalendar makes it easy to collect parent or guardian consent forms, pre-screen eligibility questions, and manage attendance lists — perfect for K–12 immunization days or public health outreach programs.
: Yes. The platform automatically detects the invitee’s browser language and supports multi-language booking pages, forms, and notifications — ensuring accessibility for diverse communities.
: Yes. Private clinics and travel health providers can use Koalendar’s Stripe integration to securely collect payments for immunization services while keeping all appointments synced and organized.
: Yes. Koalendar offers a free plan that’s perfect for small clinics and mobile teams. You’ll get unlimited bookings, calendar sync, and automated reminders. When you’re ready for advanced features like branded confirmations or payments, you can upgrade anytime.

Vaccination scheduling software made simple

Streamline your vaccine clinics, reduce long lines, and improve patient flow with Koalendar — the easy, reliable vaccination booking app built for healthcare teams.

Start free today!