Funeral scheduler software that brings ease and coordination to every service
Help families and staff stay supported and in sync. With Koalendar’s funeral scheduler, you can manage ceremonies, staff, and vehicles effortlessly from one central dashboard.
Trusted by funeral directors, mortuaries, and service coordinators who value compassion and efficiency.
Centralized scheduling for every funeral service
Managing multiple services, staff members, and locations can feel overwhelming. Our funeral scheduling software brings everything together in one secure, easy-to-use dashboard — ensuring no overlap, no missed details, and complete clarity for every event.
- Coordinate services, vehicles, and staff from one place
- Prevent overlapping bookings and manual errors
- Sync with Google, Outlook, or iCloud calendars
- Access your full funeral schedule anytime, anywhere
Let families schedule arrangements anytime
Offer families the comfort of booking appointments online—without waiting for callbacks. Whether it’s an arrangement meeting or a memorial service, your funeral service scheduler makes it simple, respectful, and stress-free to plan from anywhere.
- 24/7 online booking for families and partners
- Instant confirmations reduce confusion
- Syncs with all major calendars
- Ideal for funeral homes, mortuaries, and memorial centers
Collect documents and details in advance
Simplify paperwork and preparation with custom forms and secure uploads. Families can share necessary documents, preferences, or memorial details ahead of time, helping you prepare everything smoothly and respectfully.
- Custom intake forms for arrangement details
- Collect death certificates, photos, or service scripts
- Automated reminders keep everyone on track
- Integrate with your funeral management software
Reduce no-shows and scheduling stress
When every moment matters, reminders and confirmations ensure peace of mind. Automated emails and text messages help families and staff stay informed, while calendar sync keeps your team coordinated for every service.
- Automatic email and SMS reminders
- Smart time zone detection
- Easy rescheduling with one click
- Consistent follow-ups for post-service support
Testimonials
Funeral directors ❤️ Koalendar
From independent funeral homes to large memorial organizations, discover how professionals simplify scheduling and focus more on what truly matters—supporting families.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything funeral homes need in one simple platform
Built for funeral professionals: manage services, teams, and families with confidence
- Integrate with Google, Outlook, or iCloud to ensure vehicles, staff, and chapels are never double-booked again.
- Automatically send branded reminders and confirmations to families, florists, and clergy—no manual messages required.
- Gather essential service details upfront with secure online forms and file uploads for documents, readings, or photos.
- See all upcoming services, vehicle routes, and team assignments in one visual dashboard that updates in real time.
- Use integrations with Gmail, Zoom, and Stripe to streamline communication, virtual meetings, and prepayment collection.
- Send compassionate follow-ups, surveys, or next-step emails automatically after services or memorials.
- Protect client data and internal meetings with password-protected pages and encrypted booking details.
- Assign multiple staff to one service or manage vehicles for processions easily with shared access across your team.
- For funeral homes with multiple locations, Koalendar automatically adjusts schedules by time zone and region.
Sync calendars to prevent double-bookings
Automate reminders and confirmations
Custom forms for arrangements and preferences
Central dashboard for funeral service scheduling
Integrate with communication and payment tools
Automate follow-ups for families
Privacy for sensitive appointments
Multi-staff and vehicle scheduling
Sync across time zones and branches
Integrations
Connect your funeral scheduling system with tools you already use
Seamlessly link Google Calendar, Zoom, Gmail, and Stripe for an integrated, professional experience that minimizes manual work and maximizes compassion.
Frequently asked questions
Have a different question and can’t find the answer you’re looking for? Reach out to our support team by sending us an email and we’ll get back to you as soon as we can.
A funeral scheduler helps funeral directors organize services, staff, and client meetings in one place. It includes online booking, automated reminders, file sharing, and calendar synchronization—so you can manage every arrangement efficiently and compassionately.
Yes. Our funeral scheduling software lets you manage multiple services, assign staff, and track vehicle logistics—all without overlap. The system is designed for mortuaries coordinating multiple vehicles and staff schedules at once.
Yes. Koalendar connects easily via integrations and webhooks with existing systems. You can sync calendars, automate emails, and manage client details alongside your existing tools.
Yes. Koalendar integrates with Stripe or PayPal so you can collect deposits or service fees securely during booking—helping improve operational efficiency for funeral homes.
Absolutely. All information shared through Koalendar is encrypted, and you can set password-protected booking pages for sensitive sessions like family consultations or private viewings.
Yes. You can start with our free forever plan, which includes unlimited bookings, calendar sync, and reminders. Upgrade anytime to unlock advanced features like branding, file uploads, and automation for your funeral arrangement scheduling system.
Funeral scheduler software made simple
From family consultations to full-service coordination, Koalendar’s funeral scheduler helps you save time, reduce stress, and focus on what matters most—helping families.
Start free today