Event scheduling software that makes signups simple
From big events to group activities and multi day programs, Koalendar helps organizers create clear signups, manage attendance, and keep every event running smoothly with less manual work.
Trusted by event organizers, activity leaders, and community programs worldwide
Solutions
Easy scheduling for every type of event or activity
Equipment Rental
Help customers reserve equipment quickly with clear availability, easy online booking, and reminders that keep every pickup and return on schedule.
Escape Room
Make group reservations simple with fast online booking, instant confirmations, and reminders that help every team arrive on time.
Funeral
Provide families with a calm and organized way to schedule meetings and services using clear availability and simple online booking.
Tour
Let guests book sessions for guided tours, museum visits, outdoor adventures, or seasonal attractions with clear availability and reminders.
Workshop
Let participants sign up with ease through clear time slots, simple online registration, and reminders that keep each session running smoothly.
Let participants book events anytime, from anywhere
Give people a simple way to sign up for your events or activities in just a few clicks. With Koalendar’s event scheduling software, you eliminate back and forth messages and keep every registration organized automatically.
- 24/7 online event signup on desktop or mobile
- Instant confirmations and automated emails
- Perfect for classes, tours, workshops, and club activities
- Real time calendar sync to avoid double bookings
Stay organized with clear schedules and capacity settings
Create flexible schedules for single day or multi session events. Set group size limits, track attendance, and make updates without confusion. Everything stays easy to read and simple to manage.
- Capacity limits per session or event
- Participant attendance tracking
- Support for multi day and recurring events
- Centralized calendar for all activities
Collect participant details before the event
Use customizable activity registration forms to gather the info you need, whether it’s waivers, preferences, skill levels, or required materials. No more chasing paperwork.
- Custom intake questions for each event
- File and document uploads
- Payment collection with Stripe or PayPal for ticketed events
- Automated confirmations and follow ups
Improve attendance with automated reminders
Reduce no shows and last minute confusion with automatic reminders sent to every participant. Attendees can easily reschedule, cancel, or review their event info from any device.
- Email and SMS reminders
- Simple attendee rescheduling
- Notifications for organizers and staff
- Better visibility into upcoming programs or sessions
Testimonials
Organizers ❤️ Koalendar
See how activity leaders, event hosts, instructors, and community organizers use Koalendar to stay organized and deliver a better experience for every participant.
“We’ve doubled our attendance rates and number of bookings, reduced the time we spent on scheduling by like 12 hours per person, per week, and everything is completely customized with our school’s colors and logo.”
“I use Koalendar to schedule tutoring session with students. I was able to get it set up and sent to students in about 5 minutes. Support was extremely friendly and is a real person rather than a robot or outsourced.”
“I was looking for a free, easy manageable and customisable calendar app for ages. Koalendar offers all that. So I have recommended the app already to 2 of my colleagues.”
“Koalendar has made scheduling meetings and calls so much easier. I no longer have to send over an email with all of the dates/times I am free. I just simply send a link and they can see the times I have open. I love it!”
“This has been a great tool to schedule virtual appointments with my students. I am able to easily provide a link under my signature in my email and on Google Classroom. Students can easily set up an appointment that works for them. This has been a tool for keeping appointments organized.”
“When Doodle dropped their calendar sharing support, I tried different tools but they all didn't provide the features I was looking for. Eventually I found Koalendar and it's exactly what I need. It has a free version, it's easy but flexible to configure and people wanting to book a meeting with me can do it fast and easy.”
“This software has changed the way I hire and interview new hires. With Koalendat it allows the candidates to self-schedule themselves for the interview day.”
Everything your event or activity needs in one platform
Simplify signups, payments, attendance, and schedules with powerful tools built for events.
- Create dedicated booking pages for workshops, classes, tours, or recurring activities. Each page updates in real time to prevent double bookings.
- Send branded confirmations, pre event reminders, and follow ups automatically to keep participants informed and on time.
- Charge for events directly at signup using Stripe. No hidden fees. Ideal for ticketed workshops, tours, or premium programs.
- Host group activities with multiple attendees, manage capacity limits, or schedule multi day programs with ease.
- Gather participant information, preferences, waivers, or file uploads using custom booking forms.
- Participants can sign up, manage their booking, and receive reminders directly on their phone for an effortless event experience.
- Keep every schedule accurate with instant syncing across Google, Outlook, or iCloud calendars.
- Add your event booking form to your website, social media page, or community portal for seamless signups.
- Protect sensitive participant details with secure pages, private events, and safe data storage.
Custom pages for every event or activity
Automated reminders and confirmations
Collect payments or ticket fees
Group bookings and multi session scheduling
Flexible registration forms
Mobile friendly booking
Real time calendar sync
Embed anywhere
Privacy and secure data handling
Integrations
Sync your event scheduling tools with the platforms you already use
Connect with Google Calendar, Zoom, Stripe, Gmail, and hundreds more through Zapier for smooth communication and coordination.
Frequently asked questions
Have a different question and can't find the answer you're looking for? Reach out to our support team by sending us an email and we'll get back to you as soon as we can.
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Event scheduling software helps organizers manage signups, schedules, and communication in one place. Participants can register online, receive reminders automatically, and even pay for ticketed sessions. Everything updates in real time to reduce admin work and avoid double bookings.
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Yes. Koalendar includes many tools found in event management scheduling software such as capacity limits, multi session scheduling, automated reminders, and activity registration forms. It is built to support workshops, classes, tours, and community events of all kinds.
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Absolutely. You can connect Stripe to collect payments or ticket fees during signup. This works perfectly for workshops, guided tours, fitness classes, or any paid program.
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Yes. Koalendar supports recurring events, multi session scheduling, and group activities. You can set capacity limits, manage participant lists, and update schedules easily.
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Yes. You can embed your Koalendar page directly on your website or share it via email or social media. Participants can sign up without leaving your site, making the experience smoother and more accessible.
Event scheduling software made simple
Plan better events, save time, and deliver a smooth experience for every participant with Koalendar.
Start free today!